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Financial Services

Purchasing Forms

Purchase Order Requisition Form

Purchase Order Requisitions must be submitted electronically to the Purchasing Office ( for any purchase of $3,000 or more. Supporting documentation (State of Wisconsin contract reference, quotes, proposals, bidding record, etc) that satisfy the State of Wisconsin procurement rules must be included in submission. A W9 form may be required if the vendor/contractor is new to doing business with the University. If purchase order is an annual purchase, a reference to the previous fiscal year’s purchase order is extremely helpful in processing your order quickly.

For any services performed, a purchase order is required to submit to the vendor.

Services are evaluated as to the appropriate level of insurance the contractor must have while performing work for the University. An appropriate procurement method may be required depending on how much the cost of the service is. Examples of services include: consulting work/services, marketing, maintenance, outside window cleaning, pest removal/prevention, HVAC work, tree removal, etc.

For more information on completing a Purchase Requisition or questions regarding exceptions to Purchase Orders please contact Purchasing at (920) 424-0405 or at

Single/Sole Source or Waiver of Bidding

This form is for products or services of $5,000 or more that is unique and available through only one source or during an emergency situation. If a purchase is considered a sole source and required annually, a new sole source form is required every fiscal year as justification. Sole sources in excess of $25,000 must go through a governor’s waiver request.

The campus has authority to approve all sole source procurements up to $25,000 that meet the DOA definition found in PRO-C-13.

Surplus Forms

The following surplus forms are for unused, junked or non-operative  non-computer  items, which need to be collected, repaired or disposed of.

Non-computer surplus forms must be completed and forwarded to Purchasing – Dempsey 236.