Satisfactory Academic Progress (SAP) for Graduate Students
Federal regulations require UW Oshkosh to establish, publish, and apply standards of Satisfactory Academic Progress (SAP) for financial aid eligibility. The purpose of measuring and enforcing these standards is to ensure financial aid recipients are progressing toward graduation. Students who fail to meet the SAP requirements become ineligible to receive financial aid until they are in compliance with these requirements.
To be eligible for student financial aid, you must meet all SAP requirements. The Financial Aid Office has established guidelines (based on federal regulations) for evaluating students’ progress, taking into consideration the cumulative UW Oshkosh GPA, the cumulative number of credits attempted and completed at UW Oshkosh, and credits that have successfully transferred from any other postsecondary institution. The financial aid SAP standards are not the same as the academic standards of the University or of any department or professional school. Students’ Financial Aid SAP status does not prevent them from enrolling in classes. An individual’s SAP status may be viewed in TitanWeb. SAP will be evaluated and updated in Titan Web prior to the start of each semester.
SAP Requirements for Graduate Students:
Meeting Minimum SAP Standard for Graduate Students
Students must successfully complete a minimum of 67% of cumulative attempted credits AND maintain a minimum cumulative 3.0 UW Oshkosh Graduate School GPA.
Classes graded “F,” “incomplete” or “not pass” will be evaluated as courses attempted, but not successfully completed. Attempted credits include all UW Oshkosh credits, including drops/withdrawals, in which the student is enrolled on or after a pre-determined census date for the semester (see Important Dates), as well as all credits transferred from any other postsecondary institution.
Maximum Number of Credits Allowed for Graduate Students
Students must complete their academic program within 150% of minimum required credits for a master’s degree. For example, a student pursuing his/her first graduate degree may be eligible to receive financial aid for a maximum of 45 attempted credits based on a minimum of 30 credits required for a master’s degree at UWO.
The maximum credit limit includes all credits attempted at UW Oshkosh and credits that have successfully transferred from any other postsecondary institution, regardless of whether the student received financial aid for any/all of those credits. Students approaching their maximum credit limit for financial aid eligibility will be notified via email and will not be placed on Financial Aid Warning status unless also not meeting the GPA and/or completion rate requirement.
Students who surpass the 45 credit limit will be ineligible for federal and state financial aid, including grants, student loans, Graduate (PLUS) loan, and work-study unless they have an approved financial aid Graduate Student SAP Appeal
Viewing SAP Status in TitanWeb
Once SAP evaluation has occurred, students will receive an email to their Titan Mail address directing them to TitanWeb to view their SAP Status. SAP status may be viewed by logging into TitanWeb and following the steps below:
- From the Student Center homepage, under the Finances section, click on “View SAP Status”
- Click on the current aid year
- Review the status for each of the SAP requirements listed.
The SAP chart in TitanWeb will be similar to the one below:
|1) Program Completion (Complete within 150% of minimum required units for master’s degree)||30||Meets all SAP criteria|
2) Completion of Cumulative Attempted Units (67% required)
Cumulative units Attempted:
Cumulative units Earned:
|Meets all SAP criteria|
|3) Official UWO Graduate School Cumulative GPA (3.00 required)||3.58||Meets all SAP criteria|
|Fall 2017 Overall SAP Status||Meets all SAP criteria|
Students must complete their academic program within 150% of minimum required credits for a master’s degree (30 credit minimum).
If the student is currently meeting all SAP criteria, his or her SAP status is “Meets” and the student is eligible for financial aid for the current semester.
Non-degree students are generally ineligible for federal financial aid.
Financial Aid Warning
If a student does not meet the minimum standards at the end of a semester, he or she will be placed on initial Financial Aid Warning status for the following semester.
A student on Financial Aid Warning may continue to receive financial aid during the warning semester. If the student meets the minimum SAP requirements during the warning semester, his or her SAP status will return to Good Standing. If the student does not meet the minimum SAP standards by the end of the Financial Aid Warning semester, he or she will become ineligible for all federal and state financial aid, including grants, student loans, Graduate (PLUS) loans, and work-study in subsequent semesters until he or she again meets the SAP standards or has a financial aid SAP appeal approved.
NOTE: Scholarships, assistantships, stipends or regular student assistant earnings (non-work-study) will not be affected by SAP ineligibility unless specified.
Not Meeting SAP Criteria
The following scenarios are examples of students not meeting SAP criteria, making them ineligible for financial aid:
- A student who was on WARNING for a prior term and did not meet SAP requirements during that term
- A student who had an approved SAP appeal for a prior term, resulting in a financial aid probation term, who did not meet SAP requirements during the probation term
- A student who is over 150% attempted credit for their graduate program
Students who have not met the minimum SAP requirements at the end of a given term will be ineligible for financial aid for the following semester. Students may attempt to regain financial aid eligibility by filing a Graduate Student SAP Appeal
Students who become ineligible for financial aid because they are not meeting the minimum SAP standards but feel they have experience unique, extenuating circumstances or are very close to graduate my submit an appeal by following the process outlined below:
- Review and understand the Satisfactory Academic Progress (SAP) requirements above
- View your individual SAP status by logging into TitanWeb
- Complete the Graduate Student SAP Appeal and attach documentation supporting your explanation for why you have not met SAP requirements (examples of supporting documentation are outline on the form).
Your appeal must address:
a. WHAT issue(s) caused you to not meet SAP requirements
b. WHEN the issue(s) occurred
c. HOW this issue have been resolved
d. WHY this will not be an issue again in the future
4. Submit the appeal form to the UW Oshkosh Financial Aid Office:
Mail or bring to:
800 Algoma Blvd
Oshkosh, WI 54901
Fax to: (920) 424-0284
It is HIGHLY recommended that students submit any supporting documentation at the time of their appeal to ensure quicker appeal evaluation. Incomplete appeals or insufficient supporting documentation could result in a delay in processing or denial of a SAP appeal. Students not meeting SAP for GPA and/or completion % are encouraged to meet with an academic advisor to document available resources.
Please allow up to two weeks after appeal submission for initial communication from the Financial Aid Appeals Committee.
Students who have a financial aid SAP appeal approved will be placed on Financial Aid Probation. During this probation semester, the student is eligible for financial aid. Students placed on Financial Aid Probation may be required to meet an individually prescribed set of of criteria, including an academic plan, in order to continue receiving financial aid.
If, after grades have been posted for that semester, the student if found to have met the minimum SAP requirements, he/she will be eligible for financial aid and will continue to be monitored by the regular SAP standard rather than an individually prescribed set of probationary standards.
If the student did not meet the minimum SAP requirements during the Probation semester, he or she will again be ineligible for financial aid.
- If you are denied financial aid based on your SAP status, that denial takes precedence over any previous award notification you may have received
- Students will be contacted by the SAP committee via email. The SAP committee email is email@example.com.