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Satisfactory Academic Progress (SAP)

Federal regulations require UW Oshkosh to establish, publish, and apply standards of Satisfactory Academic Progress (SAP) for financial aid eligibility.  The purpose of measuring and enforcing these standards is to ensure financial aid recipients are progressing toward graduation.  Students who fail to meet the SAP requirements become ineligible to receive financial aid until they are in compliance with these requirements.

To be eligible for student financial aid, you must meet all SAP requirements.  The Financial Aid Office has established guidelines (based on federal regulations) for evaluating students’ progress, taking into consideration the cumulative UW Oshkosh GPA, the cumulative number of credits attempted and completed at UW Oshkosh, and credits that have successfully transferred from any other postsecondary institution.  The Satisfactory Academic Progress standards for financial aid, listed below, are either the same or stricter than the individual Colleges’ academic policy for students enrolled in the same academic program who are not receiving financial assistance. Students’ Financial Aid SAP status does not prevent them from enrolling in classes.  An individual’s SAP status may be viewed in TitanWeb.  SAP will be evaluated and updated in Titan Web prior to the start of each semester.

 

Meeting Minimum SAP Standard for Undergraduate Students

Students must successfully complete a minimum of 67% of cumulative attempted credits AND maintain a minimum cumulative 2.0 UW Oshkosh GPA.   (The completion percentage and the cumulative GPA represent the Quantitative and Qualitative aspects of Satisfactory Academic Progress, respectively.)

Incompletes

Classes graded “F,” “incomplete” or “not pass” will be evaluated as courses attempted, but not successfully completed.  Attempted credits include all UW Oshkosh credits, including drops/withdrawals, in which the student is enrolled on or after a pre-determined census date for the semester (see Important Dates), as well as all credits transferred from any other postsecondary institution.

Incomplete grades count as attempted credits and therefore impact the measurements of completion rate and maximum timeframe. Students who do not complete the coursework in the time allowed by the Incomplete Policy, the Incomplete grade will lapse to an “F”.   The “F” grade then affects both the completion percentage and the GPA of satisfactory academic progress.

Once a grade is changed from an Incomplete to a letter grade, the student can re-appeal due to a change in their circumstances.  At this point, the appeal is reviewed and a new calculation can be reviewed to see the updated status.  A new decision can be rendered as a result of this change.

Repeated Coursework

Repeated courses will be treated as additional attempted credits as indicated in the UW Oshkosh Undergraduate Bulletin.  Repeated coursework may impact your SAP status.  If you repeat a course successfully, it may help to raise you cumulative gpa.  The grade from the most recent attempt will replace the previous grade and is then used to determine your cumulative gpa.  However, repeating courses may improve ones’ gpa, but it will also count toward your attempted credit limit.  Both the initial course attempted and the repeated attempt will factor into your overall completion percentage or the quantitative aspect of SAP.

It’s always best to discuss with an academic advisor on the merits of repeating a course.  They can provide you with the best advice based on your program of study.  Also, in some cases, a student may not be eligible for aid if repeating a course.  The Financial Aid staff can explain the policy and provide guidance before a student makes any academic decisions.

Maximum Number of Credits Allowed for Undergraduate Students

Students must complete their academic program within 150% of minimum required credits for a bachelor’s degree.  For example, a student pursuing his/her first undergraduate degree may be eligible to receive financial aid for a maximum of 180 attempted credits based on a minimum of 120 credits required for a bachelor’s degree at UWO. Students obtaining a second or subsequent baccalaureate degree must complete that degree within 225 attempted credits. The maximum credit limit includes all credits attempted at UW Oshkosh and credits that have successfully transferred from any other postsecondary institution, regardless of whether the student received financial aid for any/all of those credits. Students approaching their maximum credit limit for financial aid eligibility will be notified via email and will not be placed on Financial Aid Warning status unless also not meeting the GPA and/or completion rate requirement. Students who surpass the 180 credit limit will be ineligible for federal and state financial aid, including grants, student loans, Parent (PLUS) loan, and work-study unless they have an approved financial aid appeal.

Undergraduate SAP Standards

 

Changed/added majors

In some cases students may decide to change majors or pursue multiple majors. Students changing majors will  be monitored for maximum timeframe limitations in the same manner as all students. Depending on the timing of the change and/or the difference between the majors, length of time may be a problem for students and a loss of aid eligibility may result. Carefully review your situation to prevent loss of eligibility before the completion of any degree requirements. It is important to note as well that, per regulation, once it has been determined a student has met the graduation requirements in a degree program, their aid eligibility will cease.

Remedial and Pass/No Credit courses

Remedial courses taken as well as courses taken for Pass/No Credit (P/NC) will count as part of a student’s enrollment and toward the attempted credit maximum (maximum timeframe). Courses taken as P/NC do not have a grade “value” associated with them and therefore have no impact on gpa.

Summer Terms

Summer classes are offered by UWO in multiple sessions but evaluated by financial aid as one semester. All hours attempted in summer are evaluated for Satisfactory Academic Progress at the end of the combined summer period even if no financial aid is received in the summer.

 

Viewing SAP Status in TitanWeb

Once SAP evaluation has occurred, students will receive an email to their Titan Mail address (please see the University E-mail Policy in the appropriate undergraduate bulletin), directing them to Titan Web to view their SAP Status.  SAP status may be viewed by logging into TitanWeb and following the steps below:

  1. From the Student Center homepage, under the Finances section, click on “View SAP Status”
  2. Click on the current aid year
  3. Review the status for each of the SAP requirements listed.

The SAP chart in TitanWeb will be similar to the one below:

SAP Criteria Your Info. Status
1) Program Completion (Complete within 150% of minimum required units for bachelor degree – maximum of 180 credits for 1st degree)  114 Meets all SAP criteria
2) Completion of Cumulative Attempted Units (67% required)

Cumulative units Attempted: Cumulative units Earned: Percentage Completed:
114 87 76%
Meets all SAP criteria
3) Official UWO Cumulative GPA (2.00 required) 2.58 Meets all SAP criteria
Fall 2017 Overall SAP Status Meets all SAP criteria

Students must complete their academic program within 150% of minimum required credits for a bachelor’s degree.  For example, a student pursuing his/her first undergraduate degree may be eligible to receive financial aid for a maximum of 180 attempted credits based on a minimum of 120 credits required for a bachelor’s degree at UWO (120 credit minimum based on the UWO Undergraduate Bulletin). If the student is currently meeting all SAP criteria, his or her SAP status is “Meets”, and the student is eligible for financial aid for the current semester. Freshmen are considered to be meeting SAP standards when they have been admitted into a degree program.  Undergraduate students may continue to receive financial aid while meeting the minimum standards for SAP.  Non-degree students are generally ineligible for federal financial aid.

 

Financial Aid Warning

If a student does not meet the minimum standards at the end of a semester, he or she will be placed on initial Financial Aid Warning status for the following semester. A student on Financial Aid Warning may continue to receive financial aid during the warning semester.  If the student meets the minimum SAP requirements during the warning semester, his or her SAP status will return to Good Standing.  If the student does not meet the minimum SAP standards by the end of the Financial Aid Warning semester, he or she will become ineligible for all federal and state financial aid, including grants, student loans, parent (PLUS) loans, and work-study in subsequent semesters until he or she again meets the SAP standards or has a financial aid SAP appeal approved. NOTE: Scholarships, assistantships, stipends or regular student assistant earnings (non-work-study) will not be affected by SAP ineligibility unless specified.

 

Not Meeting SAP Criteria

The following scenarios are examples of students not meeting SAP criteria, making them ineligible for financial aid:

  1. A student seeking his or her first bachelor’s degree has surpassed the 180 credit limit
  2. A student seeking his or her second or subsequent bachelor’s degree has surpassed the 225 credit limit
  3. A student who was on WARNING for a prior term and did not meet SAP requirements during that term
  4. A student who had an approved SAP appeal for a prior term, resulting in a financial aid probation term, who did not meet SAP requirements during the probation term

Students who have failed to meet the minimum SAP requirements at the end of a given term will be ineligible for financial aid for the following semester.  Students may attempt to regain financial aid eligibility by filing an Undergraduate Student SAP Appeal.

Students who become ineligible for financial aid because they are not meeting the minimum SAP standards but feel they have  unique, extenuating circumstances or are very close to graduating may submit an appeal by following the process outlined below:

Examples of extenuating circumstances could be: Medical, Death in Family, Natural Disaster, Accident, Employment, Hospitalization.

  1. Review and understand the Satisfactory Academic Progress (SAP) requirements above
  2. View your individual SAP status by logging into TitanWeb
  3. Complete the 2018-2019 Undergraduate Student SAP Appeal and attach documentation supporting your explanation for why you have not met SAP requirements (examples of supporting documentation are outline on the form).

Your appeal must address:

a. WHAT issue(s) caused you to not meet SAP requirements

b. WHEN the issue(s) occurred

c. HOW this issue have been resolved d. WHY this will not be an issue again in the future

4. Submit the appeal form to the UW Oshkosh Financial Aid Office:

Mail or bring to:

800 Algoma Blvd Dempsey 104 Oshkosh, WI 54901

Fax to: (920) 424-0284

It is HIGHLY recommended that students submit any supporting documentation at the time of their appeal to ensure quicker appeal evaluation. Incomplete appeals or insufficient supporting documentation could result in a delay in processing or denial of a SAP appeal. Students not meeting SAP for GPA and/or completion % are encouraged to meet with an academic advisor to document available resources. Please allow up to 7 days after appeal submission for initial communication from the Financial Aid Appeals Committee.

If your status is “Not meet” you will need to file an appeal by the date listed on your email, typically no later than six weeks into the semester. You are encouraged to appeal early as you are responsible for all charges even if your appeal is denied. Late appeals will be considered on a case by case basis. Students will be notified of the appeal decision via email.

Students who have a financial aid SAP appeal approved will be placed on Financial Aid Probation. During this probation semester, the student is eligible for financial aid. Students placed on Financial Aid Probation may be required to meet an individually prescribed set of of criteria, including an academic plan, in order to continue receiving financial aid. If, after grades have been posted for that semester, the student if found to have met the minimum SAP requirements, he/she will be eligible for financial aid and will continue to be monitored by the regular SAP standard rather than an individually prescribed set of probationary standards. If the student did not meet the minimum SAP requirements during the Probation semester, he or she will again be ineligible for financial aid.

If your appeal is denied you have the right to meet with the Financial Aid Director and/or submit additional documentation for review. You may also make payments according the the Payment Plan dates to spread out the expenses. You and/or your parent may also request a private loan (located under Quicklinks-Private Loan Processing). Finally, you may consider taking fewer semester hours to minimize tuition.

After denied appeal, we will run Academic Progress prior to the next semester. To have your financial aid reinstated you need to meet all the SAP criteria listed above and have a current FAFSA on file.

NOTE:

  • Although financial aid may have been awarded to you, any SAP denial will take precedence over any previous award notification which you may have received from Financial Aid.
  • Students will be contacted by the SAP committee via email. The SAP committee email is fasap@uwosh.edu.

References: 34 CFR 668.16(e) 34 CFR 688.32(f) 34 CFR 688.34 75 FR 66879 (2010-10-29)