This information provides an overview of the preparation, formatting, submitting, and completing a dissertation, thesis, or other research manuscripts. For additional information and formatting questions, please contact:

Jordan Landry
UW Oshkosh
Office of Graduate Studies
800 Algoma Blvd
Dempsey 345G
Oshkosh, WI 54901
(920) 369-0338

Manuscript Preparation

1. Before a student may register for dissertation or thesis credits, they must be in full/good academic standing and have completed their Admission to Candidacy. Registration may be completed before a student submits their Research Proposal Form.

  • Note: if certain conditions exist (e.g. an “Incomplete” (I) grade), registration may be delayed.

2. The student selects a committee chair/advisor and members as appropriate from their graduate degree program.

3. The student prepares a short proposal and defends to the selected committee, depending on the program.

4. If human participation, animal care or use, or biohazardous material is involved in research or preparation, the student is required to obtain approval from the Institutional Review Board for the Protection of Human Participants (IRB), the Institutional Animal Care and Use Committee (IACUC), and/or the Institutional Biosafety Committee (IBC).

5. Complete a Research Proposal Form and a 250-word proposal or Abstract to their research committee and graduate program coordinator. After the research committee members and graduate program coordinator have approved and signed the form, the student should forward it to the Office of Graduate Studies. If applicable, include a copy of the IRB, IACUC, and/or IBC approval.

If after the Research Proposal Form is approved, and there is a change in any of the following, the student should submit a memo listing these changes to the Office of Graduate Studies. This memo should be signed by the student, advisor or committee chair, and the graduate program coordinator:

  • Change in Dissertation or Thesis Committee Membership
  • Change in Title of the Dissertation or Thesis
  • Change in Course Registration (i.e. change from thesis to capstone; this may require additional documentation, including an Add/Drop Card or Appeal to Late Add/Drop)
  • Change in Proposed Research – This may require resubmission for IRB, IACUC, and/or IBC review.

6. After all of the above is complete, the student may begin their research and writing their dissertation or thesis manuscript.

Manuscript Writing

1. Students must compose a complete first draft of their dissertation, thesis, or other research manuscripts as described in the Office of Graduate Studies’ Format Policy and Style Manual. For anyone interested in hiring a typist/copy editor to assist with this process, please contact Jordan Landry (, (920) 369-0338) for more information.

2. A complete copy (including the Abstract, Title Page, List of Tables, List of Figures, Table of Contents, etc.) should be sent to Jordan Landry ( at least three weeks prior to the close of the fall/spring semester or summer session. This copy must be emailed as a Microsoft Word document.

Click here to pay by credit card for bound manuscript copies

3. Preference is that format review takes place before an oral defense. If this is not possible, the Title Page must be approved, so the student can obtain the chair/advisor, and committee signatures following their defense. Bring as many approved Title Pages as needed for the number of manuscripts intended for binding.
Note – The committee may or may not sign at the conclusion of the defense session. However, if they are ready to do so, having Title Pages available may prevent delays when obtaining these required signatures later on.

4. After formatting is approved, students will receive a notice of format approval with information about what needs to be completed before the manuscript is bound, circulated in Polk library, and a grade is posted on their official transcript.

5. On the final day of the 14- or 17-week semester or the final day of the 8-week summer session, the following are due to the Office of Graduate Studies:

  • All Title Pages with original signatures from the committee chair/advisor and committee members for each copy intended for binding.
  • A PDF copy of the complete, approved manuscript (one continuous file) emailed to Jordan Landry ( The PDF copy will be added to Polk Library’s circulating collection and will also be included in MINDS@UW, a University of Wisconsin System research database designed to gather, distribute, and preserve digital materials related to the University of Wisconsin’s research and instructional mission.
    Note – the final signatures of the format reviewer and the Provost & Vice Chancellor for Academic Affairs will be obtained by the Office of Graduate Studies.
  • A signed copyright agreement form will be provided by the Graduate Studies Office to the student during the review process.
  • Unbound paper copy(ies) of the complete, approved manuscript printed on white paper 25% or 100% cotton-rag content, 20lb or 24lb weight, standard size (8 1/2 x 11 inches), no “embossed” texture, and is single-sided. Copy This!! in the Reeve Memorial Union keeps this paper in stock and may be used for printing manuscript copies. The student is responsible for the costs of printing the manuscript copies.
  • The number of copies:
    • The Office of Graduate Studies requires one copy, which will be put in circulation at Polk Library.
    • Copies may be requested by committee chairs, committee members, or advisors
    • Students may order as many copies they’d like for their personal collection or to share with colleagues, family. and friends.
  • A completed Manuscript Binding Submission Form will be provided by the Graduate Studies Office to the student during the review process.
  • Payment made payable to UW Oshkosh for manuscript binding, shipping, and transportation charges.

6. A Request for Extension of Project Completion Form is required if either;

  • A complete manuscript draft is not to be sent to Jordan Landry at least three weeks prior to the close of the semester or summer session, OR
  • All final materials listed under #5 above are not turned into the Office of Graduate Studies on the final day of the 17- or 14-week semester or the final day of the 8-week summer session.

UW Oshkosh Graduate Studies

800 Algoma Blvd.
Oshkosh, WI 54901-8621


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Dempsey Hall,  Room 345

Office hours Monday–Friday
7:45 a.m.–4:30 p.m

Phone: (920) 424-1223
Fax: (920) 424-0247

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