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Jodi Anthony
Benefits Specialist
benefits@uwosh.edu
(920) 424-2070

Click to schedule an appointment

Check out the HR Calendar of Events for New Hire Orientations

EAP

Employee Assistance Program
Managed by Kepro

Workplace Wellness

Check out our Wellness Initiatives (for employees on all campuses)

Employee Benefits and Insurance

Single Payroll

Beginning in July 2021, all UW System employees who are currently paid monthly will move to a biweekly payroll schedule. Budget seminars and town hall meeting dates along with more information can be found on the Single Payroll Landing Page.

COVID-19: Benefit Updates

The Department of Employee Trust Funds (ETF) has information available regarding common questions during this pandemic time.  You can find many answers to frequently asked questions and resources available via ETF’s website. This includes information on health insurance impacts as well as flex spending account options.

Family and Medical Leave (FMLA/WFMLA)

Family & Medical leave (Federal and Wisconsin) provides you with the right to take job-protected leave with continued benefits when you need time off from work to care for yourself or a family member who is seriously ill, care for a newborn or newly adopted child, or to care for a family member who is called to active duty in the military.  You can find out the eligibility rules, forms and publications, entitlement period, and substitution of paid leave.

In order to be paid while on FMLA/WFMLA you may use any earned paid leave you have available to you. If you do not have enough earned leave to cover the period, you will need to go without pay. If you go without pay, be sure to work with HR to ensure your payroll and benefits are managed correctly.

W/FMLA Forms and Important Information:

Based on the eligibility requirements, if your situation does not qualify you for Federal FMLA and/or WI FMLA, please refer to the Leave of Absence (paid or unpaid) section for more details.

W/FMLA Steps for Employees

  1. Employee requests W/FMLA (Employee Request for Medical Leave) and has their health care provider complete a certification for the medical leave reason (whichever certification form is applicable to the employee’s request). Employee is also responsible for reading over the “Other Responsibilities and Information” sheet that is linked.
  2. Once HR learns of an employee’s request for FMLA, HR will send the employee a notice of their eligibility and rights under FMLA.
  3. Forms are submitted to the Office of Human Resources for determination (HR will reach out to employee if they are missing forms or need additional information). Forms can be submitted in person or:
  4. After all necessary paperwork is received, HR will send the designation notice (approval or denial letter) to the employee and provide the supervisor of notification.
  5. It is the employee’s responsibility to enter in their own leave and indicate “FMLA” in the requester comments section of the absence request.
  6. Return to Work Instructions:
    • An employee who is out for their own serious health condition is required to provide HR and their supervisor with a return to work slip from their health care provider, preferably 2 days before the return date. NO WORK CAN BE DONE UNTIL THIS IS RECEIVED.
    • An evaluation of the restrictions, if any, is required to determine if modifications to the employees duties is possible.

Do not hesitate to set up an appointment with the Benefits Specialist to answer any questions you may have.

Leave of Absence (paid or unpaid)

A Leave of Absence (paid or unpaid) may be requested if you do not meet Federal or Wisconsin FMLA eligibility or the reason for the leave does not fall under FMLA protection.

Leave of absences (LOA) can be paid or unpaid and are granted with the understanding that upon expiration the employee is entitled to return to their position or one of like nature for which the employee is qualified. Submission of the LOA Request alone does not guarantee approval and, if applicable to the reason for the request, the Human Resources approval review will not occur unless medical documentation is provided.

A Leave of Absence (LOA) may be requested for the following reasons:

  • Medical (requires physician certification – reference the FMLA certification forms)
  • Educational
  • Exceptional Personal Reasons
  • Maternity, Paternity, or Adoption
  • Filling Another UW Position
  • Other

It is important to be specific in providing an explanation for the leave as it will assist with the determination of approval or denial.

  • Visit here for details related to a non-medical reason to request a leave of absence.University Staff Temporary and Project Appointments are not eligible for non-medical LOA.
  • If the reason is specific to a paid Faculty Sabbatical, visit here for the process. You do not complete the LOA request for Faculty sabbatical.

 

LOA (paid or unpaid) Steps for Employees

  1. Employee requests (LOA Request Form) and has their health care provider complete a certification for the medical leave reason (whichever FMLA certification form is applicable to the employee’s request). Physician certifications should be faxed directly to HR at 920.424.2021.
  2. Employee request should be submitted directly to the supervisor for review and HR should be copied on the request. Additional leadership reviews are required prior to HR reviewing the request.
  3. Once all signatures are obtained and the physician’s certification has been received, a review will be conducted by HR (the employee will be contacted if additional information is needed).
  4. After all necessary paperwork is received, HR will send the approval or denial letter to the employee and provide the supervisor with notification.
  5. It is the employee’s responsibility to enter in their own paid leave and indicate “Approved LOA” in the requester comments section of the absence request.
  6. Return to Work Instructions:
    1. An employee who is out for their own serious health condition is required to provide HR and their supervisor with a return to work slip from their health care provider, preferably 2 days before the return date. NO WORK CAN BE DONE UNTIL THIS IS RECEIVED.
    2. An evaluation of the restrictions, if any, is required to determine if modifications to the employees duties is possible.

Do not hesitate to set up an appointment with the Benefits Specialist to answer any questions you may have.

Planning to Retire or Resign?

If you are retiring or resigning, it is important that you share your retirement or resignation letter to your supervisor and copy Human Resources (hroffice@uwosh.edu) prior to your departure. The sooner we know, the more we are able to ensure your payroll and benefits are processed correctly.

When writing your letter, be sure to indicate whether you are retiring or resigning (mean different things for benefits) and your last day employed.

Information for all departing employees

Information for retiring employees

Benefit Impacts upon Retirement

Benefit Impacts upon Resignation/Termination

You may set up a benefits one-on-one appointment with Jodi Anthony to answer any questions you may have or feel free to email Jodi at benefits@uwosh.edu or call 920.424.2070.

Health/Dental/Vision Insurances

Health Insurance

General information

  • Bundled Pricing for Multiple Services May Be Available Through Your Health Plan
    • What does bundled pricing mean for you? Big surgeries and procedures are more straightforward and affordable. You’ll have one up-front bill—which includes everything from a surgery to the physical therapy—that can save you money in the long run. Bundling services could be for your own care or combining care of family members. This means a benefit of possibly paying one co-pay instead of separate co-pays per visit and saving on overall surgical, recovery, therapeutic costs.

    • Bundling packages vary from practice to practice. Health plan carriers arrange bundling packages directly with providers. ETF does not contract directly with providers, so you would not see promotions from ETF for specific provider contract arrangements. You are encouraged to connect directly with your health plan carrier to find out if such a program is available to you.

How to choose your group health insurance plan

Comparison of health and pharmacy benefits

It’s Your Choice Decision Guide

Health Plan Search

Dental and Vision Overview

Dental Insurance

Uniform dental coverage is ‘hooked’ to the state health insurance premium. If you choose the health plan you may enroll in the uniform dental plan for preventative and diagnostic dental at a low additional cost that is added onto your health insurance premium.

Preventative Dental coverage provides the same coverage as Uniform dental at a higher cost and is for those that do not enroll in a state health plan.

Supplemental dental is in addition to uniform/preventative dental premiums and coverage major services and some orthodontia at any age if you choose the plan that includes that coverage.

Vision Insurance

Eye exams are covered under the health insurance plan with a co-pay. Eye wear is the most common reason to enroll in the vision insurance plan.

Life insurances

Accidental Death and Accident Insurance

Disability and Income Continuation

Spending & Savings Accounts

Retirement Plans – WRS retirement, Tax-Sheltered Annuities (403b), Wisconsin Deferred Compensation (457)

Career-Related Educational Reimbursement (Tuition Reimbursement)

Other Benefits – EdVest, Lifestyle Benefits Program, Long-Term Care Insurance

Leave Benefits

Miscellaneous Leave Provisions – jury duty, voting, bereavement, faculty sabbatical, etc.        

 

  Phone:  (920) 424-1166

  Fax: (920) 424- 2021

  Email: hroffice@uwosh.edu

Monday - Friday 7:45AM - 4:30PM

  Dempsey Hall 328
800 Algoma Blvd. 
Oshkosh, WI 54901