Family & Employment Changes
Find out which actions you may take if you have a life event such as birth, adoption, name or address change, child loss of dependent status, death, divorce, domestic partnership, marriage, etc.
Find out what actions you may take if you have an employment change such as movement to/from Faculty, Academic Staff, University Staff, etc., if your FTE changes, layoff, leave of absence, rehired annuitant, retirement, termination, transfer to/from UW/State Agency, etc.
You should contact your human resources office as soon as possible to take action. Most benefit plans have a 30-day window to add the new family member to your plans, or to make changes to your existing coverage.
Family Medical Leave
Family Medical Leave
Family & Medical leave provides you with the right to take job-protected leave with continued benefits when you need time off from work to care for yourself or a family member who is seriously ill, care for a newborn or newly adopted child, or to care for a family member who is called to active duty in the military. You can find out the eligibility rules, forms and publications, entitlement period, and substitution of paid leave.
Employee Request for Medical Leave
Certification of Health Care Provider for Employee’s Serious Health Condition
Certification of Health Care Provider for Family Member’s Serious Health Condition
Certification of Qualifying Exigency for Military Family Leave
Certification for Serious Injury or Illness of a Current Service Member for Military Family Leave
Certification for Serious Injury or Illness of a Veteran for Military Caregiver Leave
Other Responsibilities and Information
W/FMLA Steps for Employees
- Employee requests W/FMLA (Employee Request for Medical Leave) and has their health care provider complete a certification for the medical leave reason (whichever certification form is applicable to the employee’s request). Employee is also responsible for reading over the “Other Responsibilities and Information” sheet that is linked.
- Once HR learns of an employee’s request for FMLA, HR will send the employee a notice of their eligibility and rights under FMLA.
- Forms are submitted to the Office of Human Resources for determination (HR will reach out to employee if they are missing forms or need additional information). Forms can be submitted in person or:
- Emailed to: email@example.com
- Faxed to: 920-424-2021
- Mailed to: Office of Human Resources, 800 Algoma Blvd. Dempsey Hall, room 328, Oshkosh, WI 54901
- After all necessary paperwork is received, HR will send the designation notice (approval or denial letter) to the employee.
- It is the employee’s responsibility to enter in their own leave and indicate “FMLA” in the requester comments section of the absence request.
- Return to Work Instructions:
- An employee who is out for their own serious health condition is required to provide HR and their supervisor with a return to work slip from their health care provider, preferably 2 days before the return date. NO WORK CAN BE DONE UNTIL THIS IS RECEIVED.
- An evaluation of the restrictions, if any, is required to determine if modifications to the employees duties is possible.
Please contact Katelyn Fenner at firstname.lastname@example.org or 920-424-3008 with questions.
Retirement & Savings Plans
Wisconsin Retirement System provides retirement (pension) benefits to UW employees and most public employees in Wisconsin and is administered by the Department of Employee Trust Funds. Employees are automatically enrolled on their first day they are eligible and may not opt out of the program. Your participation is mandatory with an employer match.
You can find out more information regarding eligibility, contribution rates. Investments, vesting, retirement and separation benefits, forms, and resources, etc.
Tax Sheltered Annuity 403(b) Program provides a supplemental retirement savings program which can be pre-tax and/or after-tax (Roth) and is managed by investment companies. Your participation is voluntary with no employer match.
You can find out more information regarding the investment companies, eligibility, fees, salary reduction agreement, forms and publications, etc.
Wisconsin Deferred Compensation Program provides a supplemental retirement savings plan and is and is administered by the Department of Employee Trust Funds through a third party administrator.
You can find out more information regarding eligibility, forms and publications, etc.
Edvest College Savings Plan is a college savings plan. Contributions to Edvest cannot be made through payroll deduction. You can find more information regarding the plan, forms, and publications.
Find information about health and prescription benefits through the State Group Health Insurance such as how to choose your group health plan (which includes a provider map and features), the Health Insurance Opt-Out Incentive, Well Wisconsin program, and the Notice of Health Insurance Marketplace Coverage Options as well as information about dental and vision benefits.
Flexible Spending Accounts (FSA's)
Find out information about health care FSA, Dependent Day Care FSA, and Limited Purpose FSA such as how to submit claims, enrollment and reimbursement claim forms.
Life & AD&D Insurance
Disability & Income Replacement Insurance
Find information about short and long term disability, disability retirement benefits, worker’s compensation, and social security disability.
Find information about paid leave benefits such as hours earned and carryover/expiration rules for sick leave, vacation, personal holiday, and when legal holidays are observed. You will also find information about the sick leave credit conversion program and the sick leave estimator to help you determine the value of your sick leave credits at the time of retirement.
Family & Medical leave provides you with the right to take job-protected leave with continued benefits when you need to off from work to care for yourself or a family member who is seriously ill, care for a newborn or newly adopted child, or to care for a family member who is called to active duty in the military. You can find out the eligibility rules, forms and publications, entitlement period, and substitution of paid leave.
Military leave may provide employees with no loss of pay or benefits while in the reserves or active duty. You can find out the eligibility rules, forms and publications, and benefits during military leave.
Catastrophic leave allows for continuation of salary and benefits for an eligible employee who has a catastrophic need and has exhausted all their paid leave. This program allows employees to donate certain paid leave credits to employees in this situation. You can find out the policy, how to apply, and how to donate.
Bone Marrow & Human Organ Donation allows sick leave eligible employees for a paid leave of absence. You can find out about the paid time off rules, policy, and how to apply.
Miscellaneous Leave allows for use of leave for death of family member, time off to vote, jury duty, election official on election day, faculty sabbatical, and hostage leave. You can find more information on each leave provision.
Find information about the lifesuite program, tuition reimbursement, long-term care insurance, and the employee assistance program.