How to Hire a Student and EUC System Access
Human Resources Contact, Student Employment Website, and Terms to Know
Work Study
Other Funding Sources
Workplace Expectations
Criminal Background Check Instructions
Job Titles vs Working Titles
Hourly Wages vs. Lump Sum Payments

Student Employment Eligibility Guidelines
Course Credit Eligibility Guidelines
Hours Eligible to Work Guidelines

I-9 Form Instructions
W4, Direct Deposit and Hours Agreement
Criminal Background Check Instructions

To access employment paperwork, reference the main student employment page.

All students are paid hourly except for community advisors for Residence Life and those working with summer camps via PreCollege and Athletics. These positions are unique – requiring continual on call hours within a 24-hour period.

Pay ranges related to job titles for hourly employees and information regarding working titles can be found here.

If you feel the position warrants a lump sum payment please reach out to the Student Employment Coordinator within Human Resources. You will be required to submit a lump sum justification form and have it approved by Human Resources prior to the student beginning work.

Process Flow Chart

• When to Update Job, When to Add a New Job (Employment Instance), and When to Complete Hiring Paperwork and Send to Human Resources

Course Credit Requirement Check
Searching HRS to Determine if Student is Currently Working or Has Ever Worked for UW-Oshkosh

Hire Process based on Search Results in HRS (hourly or lump sum)

• New Hire – includes hiring paperwork completion process
  • Student Appointment Form
  • No National ID (social security number) Match OR
  • No Job Found OR
  • Employee has job that is termed (ended) for 3 years or more
• Add Employment Instance; Adding Another Job
  • Employee has active job (same or different department) OR
  • Termed job in different department (less than 3 years)
• Rehire an Employee in the Same Department; Reactive Former Employee
  • Employee has job that has termed in Same Department (less than 3 years)

Processing Pay Rate Changes

• Student Pay Rate Change Requests

Budget Funding

• Add New Fiscal Year Funding
• Change Funding for Current Job

Time Approvers

• Change Time Approvers for an Existing Employee
• Add Approvers to a New Job

Change Expected Job End Date
Change Working Title
Job Termed (ended) in Error – How to Rehire Correctly
Terminate (end) a Job – Employee no longer working in that job
Saving Favorites and Funding Search Criteria
Personalize HRS Layout