How to Hire a STudent and EUC System Access
Human Resources Contact, Student Employment Website, and Terms to Know
Work Study
Other Funding Sources
Workplace Expectations
Criminal Background Check Instructions
Job Titles vs Working Titles
Hourly Wages vs. Lump Sum Payments


Student Employment Eligibility Guidelines
Course Credit Eligibility Guidelines
Hours Eligible to Work Guidelines

I-9 Form Instructions
W4, Direct Deposit and Hours Agreement
Criminal Background Check Instructions

To access employment paperwork, reference the main student employment page. 

All students must be paid through the hourly process unless the job responsibilities fall within criteria for a lump sum (e.g. community advisers in Residence Life). To learn the difference between hourly positions and lump sum positions, click here.

Lump sum payments must be pre-approved. Submit the Student Employment Lump Sum Justification form to studentemployment@uwosh.edu prior to student being hired.

Student Lump Sum Payment Request: The lump sum payment form is required to outline the amount, frequency, and number of payments. Lump Sum payments must be emailed to studentemployment@uwosh.edu no later than the first Monday of the pay period in which the payment is to be made. 

NOTE: All students paid via lump sum must still complete a timesheet using a special Time Reporting Code of ACAHW. Hours should be recorded in the pay period in which the student is paid. See instructions on the main Student Employment page under Timesheet Resources.

Process Flow Chart

• When to Update Job, When to Add a New Job (Employment Instance), and When to Complete Hiring Paperwork and Send to Human Resources

Course Credit Requirement Check
Searching HRS to Determine if Student is Currently Working or Has Ever Worked for UW-Oshkosh

Hire Process based on Search Results in HRS (hourly or lump sum)

• New Hire – includes hiring paperwork completion process
  
  • Student Appointment Form
  • No National ID (social security number) Match OR
  • No Job Found OR
  • Employee has job that is termed (ended) for 3 years or more
• Add Employment Instance; Adding Another Job
  
  • Employee has active job (same or different department) OR
  • Termed job in different department (less than 3 years)
• Rehire an Employee in the Same Department; Reactive Former Employee
  
  • Employee has job that has termed in Same Department (less than 3 years)

Processing Pay Rate Changes

• Student Pay Rate Change Requests

Budget Funding

• Add New Fiscal Year Funding
• Change Funding for Current Job

Time Approvers

• Change Time Approvers for an Existing Employee
• Add Approvers to a New Job

Change Expected Job End Date
Change Working Title
Job Termed (ended) in Error – How to Rehire Correctly
Terminate (end) a Job – Employee no longer working in that job
Saving Favorites and Funding Search Criteria
Personalize HRS Layout