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If you will be leaving the University for one reason or another, you have come to the right place! We are sad to see you go, but would like to assist in making this transition as seamless as possible for you. Refer to the information throughout this page to make sure you are preparing for departure appropriately and closing all loose ends. Supervisors should also review the information on this page in order to prepare for an absence on their team.

For information regarding your benefits, please visit:

Click Here for the Separation Checklist

Submit Your Paperwork

In the event of an employee departing from the University, the following tasks need to be completed:

    • The first step in the process is to submit your official resignation letter to  as soon as possible. For guidance, click here for an example resignation letter template. The HR Office will then process the close out of your file.
      • If you are transferring to another state agency, please indicate which agency and provide contact information for that agency. Please send a copy to your supervisor and to Human Resources right away. 
    • Supervisors are responsible for completing a Personnel Transaction Form immediately, noting the details of the departure.
Complete An Exit Interview

The University strives to become a better workplace for all employees. In order to make necessary improvements and monitor departmental climates, we ask that you complete an exit interview. 

    • Click here to complete the online exit interview questionnaire. The information gathered in this questionnaire will be reviewed promptly and acted upon at the discretion of the Human Resources Director. Those who complete this questionnaire will be kept anonymous unless there are severe concerns with the feedback given.
    • If you are interested in discussing your exit interview questionnaire with an HR colleague, please feel free to schedule an appointment with Shawna Kuether by calling 920-424-1166.
Complete Tasks in the My UWSystem Portal

Be sure to complete the following tasks in the My UWSystem portal prior to your last day:

    • Print off documents such as your year-end earnings statements and ETF WRS retirement statements for your records.
    • If you are eligible to have your accrued sick leave certified under the Sick Leave Credit Conversion Program, you must submit your missing leave reports by your last day employed. If all missing leave reports are not submitted by your last day employed, your sick leave will be reduced as outlined in UW System Administrative Policy 1212 (formerly BN 3) Sick Leave.
Discontinue Your Technology and all Accounts

All employees must deactivate their access to various accounts upon separation.  

If applicable, make sure to disconnect the following accounts:

  1. WISER: Navigate to this Finance and Administration website to discontinue your account.
  2. Hyperion/InfoAccess: Contact Institutional Research at 920-424-2184 or in Dempsey, room 308.
  3. HRS Login Key Fob: Contact IT at 920-424-3020, in Polk, room 005, or at
  4. Work with your supervisor to discontinue any remaining technology accounts.
Return Property

Prior to your departure, please return the following property to the respective owners:

  1. Purchasing Card and/or Corporate Card: Contact Finance and Administration at 920-424-3030, or in Dempsey, room 236.
  2. Sales and Tax Exemption Card: Contact Financial Services at 920-424-3990, or in Dempsey 236.
  3. Parking (potential partial refund): Contact Parking Services at 920-424-4455, in Blackhawk 008, or at
  4. Keys: Contact Facilities Management at 920-424-3466 in the Campus Services building.
  5. UW Oshkosh Cell Phone: Contact Purchasing at 920-424-3990, in Dempsey, room 236.
  6. Library Property/Fees: Contact the Circulation Desk at 920-424-7316 in Polk Library.
  7. Return all department property to your supervisor, such as a laptop, printer, Media Services Equipment, etc.

  Phone:  (920) 424-1166

  Fax: (920) 424- 2021


Monday - Friday 7:45AM - 4:30PM

  Dempsey Hall 328
800 Algoma Blvd. 
Oshkosh, WI 54901