Voluntary Retirement Incentive Options Program
The purpose of the Voluntary Retirement Incentive Options Program (VRIOP) is to provide early retirement incentives to employees of UW Oshkosh, as authorized by the Chancellor, and in order to achieve specific institutional objectives:
Reducing salary/wage and benefit costs due to funding challenges,
Redirecting positions to the Chancellor to focus on priorities, changing needs or strategic objectives,
Achieving other cost savings or efficiencies, and
Minimizing potential involuntary terminations.
The Voluntary Retirement Incentive Options Program is not an entitlement or benefit, but rather is intended to supplement the range of budget management options available to the Chancellor.
The Chancellor has sole discretion over whether to offer a Retirement Incentive Options Program. Nothing in this program shall be construed to create an employee right or entitlement to a retirement incentive.
Important VRIOP Documents:
The Department of Employee Trust Funds (ETF) offers Group Retirement Sessions. More information on what is covered in these sessions, how to register, and what is required to attend is available here.
Fond du Lac:
- 9/7/2023 9:00 am
- 9/7/2023 1:00 pm
- 11/2/2023 1:30 pm
- 11/3/2023 9:00 am
- 12/12/2023 1:30 pm
- 12/13/2023 9:00 am
Eligibility Criteria & Limitations:
Retirement dates (that is, the first day not at work) fall between December 1, 2023 and January 10, 2024. This means the last day you could be physically working is January 9, 2024.
Who is eligible for participation?
UW Oshkosh active employees who:
- Are currently appointed as a faculty member, academic staff member (instructional or non-instructional), unclassified limited appointee, or University continuous staff member; AND
- Will be at least 55 years of age, or 50 years of age if in a protective services classification, by their retirement date, which must fall between December 1, 2023, and January 10, 2024; AND
- Have at least 5 years of Wisconsin Retirement System (WRS) service with the State of Wisconsin, which includes UW public universities and state agencies. (Note service to Wisconsin local government, K-12, or UW organizations outside the public universities and state agencies do not apply,); AND
- Are at least a 0.75 FTE employee as of the date VRIOP was announced (May 10, 2023)
Who is NOT eligible for participation?
- Employees who have given written notice of intent to retire or resign prior to May 10, 2023, are not eligible to participate in the Voluntary Retirement Incentive Options Program.
- Employees who have contracts that have been non-renewed for the May 2023 cycle.
- Student employees, University staff temporary, University project appointments, and University staff on an original probationary period are not eligible for participation in the Retirement Incentive Options Program.
- Employees who have previously retired and received an incentive payment as a result of participation in a voluntary retirement incentive program at UW Oshkosh.
VRIOP Program Questions?
If you have questions specific to the Oshkosh VRIOP program, such as eligibility, separation/incentive payment amount, or employment questions you may contact:
UWO Human Resources
If you have specific insurance or retirement-related questions, you may contact:
UWSS Benefits Team
(888) 298-0141 (leave message)
If you have personal questions related to taxation, financial guidance, etc. please reach out to your tax/financial advisor or contact our employee assistance program to get paired with an advisor that can assist you further. UWO Human Resources and UW-Shared Services cannot advise on tax or financial matters.
EAP through Kepro:
How will decisions be made?
All eligible employees occupying a position within the university will be invited to participate in the Retirement Incentive Options program by the Human Resources Office. The university reserves the authority to cap participants based on available funding and strategic program decisions.
- Following notification, eligible employees must opt into the Retirement Incentive Options Program by submitting a written confirmation of acceptance of the terms to the Human Resources Office, via email to email@example.com or in person to HR Office at Dempsey 328, no earlier than August 14, 2023 at 8:00AM.
- All separation agreements must be received by Human Resources no later than September 15, 2023 at 4:00PM.
- Agreements will be considered in the order in which they are received.
- Employees opting into the Program will be advanced to the Chancellor for final action and processing.
- Notification of acceptance will be communicated to eligible employees no later than October 15, 2023.
What is being offered to those who participate?
A one-time separation payment at the time of retirement calculated by the employee’s May 10, 2023, base salary and the sliding scale percentage identified below. Base salary is defined as an employee’s permanent salary and excludes payments such as overload, overtime, weekend/shift/night differential, standby pay, interim and summer payments, increases due to an interim assignment or any other temporary payment above permanent base salary.
|Base Salary||Separation Payment|
|$139,000 and above||25%|
|$138,999 – $50,000||50%|
|$49,999 and below||75%|
The employee is able to have the one-time separation payment distributed by one or a combination, of the following method(s). No combination of methods selected can exceed the total base salary calculation:
- A lump-sum payment
- A contribution to an employee’s 403(b) or 457 plan for which the employee may be eligible at the time of separation payment. Contributions must be within established limits for the plan selected.
Employee is responsible for consulting with the State of Wisconsin Employee Trust Funds division and his/her tax advisor as to retirement payments from the ETF and advice on potential tax consequences of choices of separation payment method(s).
- Retirement Incentive Options Program participants will not be eligible to be employed by UW Oshkosh for 2 years from date of retirement, unless authorized by the Chancellor because of fiscal circumstances (must comply with Condition #4 below). Date of separation is the last day active on UW Oshkosh payroll.
- Effective dates of separation have been determined by the Chancellor in the best interest of the University. Dates of separation will be between 12/1/2023 and 1/10/2024.
- With supervisor approval, eligible employees will be permitted to use accrued leave balances to extend a Retirement Incentive Options Program approved date of separation (i.e. vacation, terminal leave, personal holiday). However, last day of employment at UW Oshkosh must fall within the separation date ranges listed in #2 above.
- Eligible employees must adhere to WRS valid termination requirements under Wisconsin Administrative Code § ETF 10.08 and mandatory 75-day break in service regulations as per Wis. Stat. § 40.26(5).
- Eligible employees must voluntarily accept, sign, and not revoke a Separation Agreement that contains a release of all employment rights and claims.
Timeline & Important Dates
|May 26, 2023 (1:00 PM)||Employee VRIOP Informational Session – Info Session Recording – Copy of PowerPoint|
|June 1, 2023 (9:00 AM)||Employee VRIOP Informational Session – Info Session Recording – Copy of PowerPoint|
|June 30, 2023||Employee deadline to indicate interest in program|
|July 18, 2023 (10:30am – noon)||Group educational session #1 (Link sent via email to those that completed interest form)|
|July 27, 2023 (1:00pm – 2:30pm)||Group educational session #2 (Link sent via email to those that completed interest form)|
|August 14, 2023 – September 15, 2023||
Employee submits Separation Agreement and all required documents to Human Resources, via email to firstname.lastname@example.org or in person at Dempsey 328, Oshkosh campus.
August 14, 2023: no earlier than 8am
September 15, 2023: no later than 4pm
Chancellor will approve agreements upon submission and Human Resources tracks 45 calendar day rescind period on a rolling basis.
|October 15, 2023||Final day for Chancellor to communicate acceptance (acceptance will be communicated as soon as possible after submission is received and reviewed)|
|October 30, 2023||Last Day to Rescind|
|12/1/2023 – 1/10/2024||Eligible Retirement Dates|