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September 21, 2021 @ 3:00 pm - 4:30 pm



03:00 pm

Video Conference Call


UW Oshkosh Institutional Animal Care & Use Committee Meeting

September 21, 2021- Microsoft Teams- 3:00-4:30 PM

Microsoft Teams meeting

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+1 608-440-8168

Phone Conference ID: 775 447 981#

Current IACUC Members (11 voting members) Quorum=6

Colin Long, Associate Dean COLS, IACUC Chair

Peter Gasper, Attending Campus Veterinarian

M. Elsbeth McPhee, Scientist, Environmental Studies

Courtney Kurtz, Scientist, Biology

John Scheelk, Retired Cartographer, Nonaffiliated

Stephanie Spehar, Scientist, Anthropology, Global Religions, and Cultures

James Koch, Scientist, Psychology

Michael Jasinkski, Nonscientist, Political Science

Kelly Schill, IACUC Administrator, Sponsored Programs/Risk & Safety

Sara Hagedorn, Laboratory Animal Manager, Biology

Jaide Gavinski, Student, Animal Care Staff

Alternate IACUC Members

Sheldon Cooper, Scientist, Biology

Animal Care and Use Program Key Personnel

John Koker, Provost & Vice Chancellor for Academic Affairs, Institutional Official for Research

Colin Long, IACUC Chair, Associate Dean of College of Letters and Science

Peter Gasper, Attending Veterinarian, One Medicine LLC

Kelly Schill, IACUC Administrator, Sponsored Programs/Risk & Safety

Sara Hagedorn, Laboratory Animal Manager, Biology


Meeting called to order at ____________ (Chair Long).

Attendance and Quorum

Introduction of back up Veterinarian Dr. Lori Nagel and guest Ben Sajdak

Approval of minutes: July 1, 2021 meeting

Training Updates (Hagedorn)

Animal Care Training since last meeting:

Respirator Fit-Testing since last meeting:

Animal Facility/Maintenance Updates (Hagedorn)

HACF and CACF cage washer updates

Sensaphone changes

Occupational/Environmental Health and Safety: (Schill/Welch)

EH&S Committee: EH&S will be scheduling a meeting for later this month.

Lab Shop Studio Safety (LSSST): Will be meeting this fall, date TBD.

Institutional Biosafety Committee (IBC): First IBC meeting is scheduled for Tuesday, September 28th at 11:00 AM.

Old Business (0)

New Business

Animal Use Protocols

Annual Continuing Reviews Since Last Meeting: (2) (Note: IACUC designates these reviews to IACUC Administrator Schill. Continuing review documents are available to all IACUC members in the protocol e-file upon request.)

(Year 1 and 2) Completed Since Last Meeting (1):

Protocol # 324: Investigating the acute anti-parasitic mechanisms of therapies for intestinal shistosomiasis (PI: John Chan): Year 1 review completed. No animals have been used yet for this project, but PI plans to move forward with mice in year 2.

Year 3/Project Summary (1):

Protocol # 313: Animals utilized for training purposes (PI: Sara Hagedorn): Sixty-one gerbils were used on the training protocol over the 3 years. A renewal to continue this protocol was submitted for review.

New Animal Use Protocols (1)

Via Designated Member Review (0):

Via Full Committee Review (1):

Protocol # 327: Terminal perfusion fixation for tissue collection (PI: Dana Merriman, Co-PI: Courtney Kurtz)

Renewal of Animal Use Protocols (1)

Via Designated Member Review (0):

Via Full Committee Review (1):

Protocol #313-R1: Animals utilized for training purposes (PI: Sara Hagedorn)

Modification Requests to Animal Use Protocols (0)

Standard Operating Procedures (SOPs) (2) (Hagedorn)

New Standard Operating Procedures

SOP #48: Genetically Modified Animals Policy

3 Year Renewal of Standard Operating Procedures

SOP # 46: Guidelines for Collecting Fecal Samples from Rodents

Unexpected Event/Problem Reports (2) (Schill/Hagedorn)

i. Unexpected Event or Problem Report from July 11, 2021

ii. Unexpected Event or Problem Report from July 12, 2021

d. Post-Approval Monitoring (PAM): (0)

e. Items from IACUC Administration/Compliance (Schill):

USDA routine inspection on July 1, 2021. No noncompliant items.

Received notice from AAALAC on 7/9/21 that UWO was granted full continuing accreditation. Thank you to everyone for your efforts and participation in the site visit.

USDA proposed rule on 6/25/21 to lift the stay and propose revisions on contingency planning that would ensure entities responsible for regulated animals are prepared to safeguard the health and welfare of animals in the event of an emergency or natural disaster. Comment period closed on August 24, 2021. Federal Register : Handling of Animals; Contingency Plans

OLAW has published a new notice NOT-OD-21-161, Request for Information (RFI) on Departures from the Guide for the Care and Use of Laboratory Animals. In response to the 21st Century Cures Act, OLAW is seeking input on clarifying guidance to Assured institutions regarding the Institutional Animal Care and Use Committee (IACUC) reporting requirements for departures from the Guide for the Care and Use of Laboratory Animals (Guide). It also provides two new tools for stakeholder input through the RFI: 1) Guide Exceptions list and 2) Guide Must Statements checklist. Comments are due November 1, 2021.

In response to the 21st Century Cures Act, NOT-OD-21-164, OLAW and the USDA provide flexibilities for conducting semiannual animal facility inspections that may reduce administrative burden. The guidance clarifies nine flexibilities that institutions may implement to reduce administrative burden. This guidance can also be found on the new Semiannual Facility Inspections website: Semiannual Facility Inspections | OLAW (

IACUC Member Confidentiality and Conflict of Interest Assurance document is being distributed via DocuSign for review and signature.

Upcoming annual reports: USDA annual report and OLAW annual report are both due on December 1st. The reporting period is on the federal calendar October 1, 2020- September 30, 2021. Schill and Hagedorn also plan to prepare and submit the AAALAC annual report early this year to align the reporting period for all three annual reports.

OLAW Assurance Renewal: A signed PDF renewal assurance document is due October 31, 2021. Negotiation of the assurance with OLAW will need to occur prior to the expiration date (February 28, 2022).

OSP is looking to hire 1-2 students to assist with pre-award and research compliance support. The positions are posted on Handshake.

Items from Chair (Long):

Items from the Veterinarian (Gasper):

Items from the IACUC:

Fox Valley Technical College/UWO animal program collaboration (Hagedorn/Nagel)

Hagedorn is working with Dr. Lori Nagel on internships and Dr. Holly Kallio to schedule a facility tour for FVTC students.

Animal use numbers will be collected from PIs for annual reports the first week of October. (Hagedorn)

Animal care facility users meeting is scheduled for September 30th. (Hagedorn)

Items from the floor (guests):

UW Oshkosh Fauna Bio collaboration update: see document (Merriman/Sajdak)

Meeting Adjourned at ___________ (Long).

Upcoming Meetings:

Date, time, location

Protocol submission deadlines posted on website under IACUC Meetings tab.

cc: John Koker, Institutional Official for Research, submitted with Semi-Annual Review to IO

Kelly Schill



September 21, 2021
3:00 pm - 4:30 pm