The Campus dining Contractor, Sodexo Services, has exclusive rights to provide food service and catering on campus for UW Oshkosh.

If individuals or organizations would prefer not to use Sodexo for small caterings in buildings other than the Alumni Welcome and Conference Center (under $200), and bring food and supplies from off-campus, they may use the several approved off-campus food providers (no alcohol purchases). Please submit the Campus Food Waiver Request for approval of the items in advance. PLEASE check with the vendor prior to purchase if you intend to pay them using a Meals Requisition form. Some vendors will allow you to charge using a Meals Requisition form while others do not.

Policy Details:
This policy is limited to catered and donated food for meetings and events only. Groups wanting to re-sell food must adhere to the campus catering guidelines for fundraising and re-sale.

Exceptions to the use of Sodexo for food needs on campus may be considered by submitting a Campus Food Waiver Request. Foods may not be comingled with Sodexo supplied foods.

Donated foods may be used for student benefit only. Any exception to this policy must be approved in advance by University Dining as there are agreements with off-campus vendors to support campus and students which must be honored. Any asks must be vetted through University Dining for compliance with agreements.

Donated food from sources other than the Approved Off-Campus Food Provider list may be used with prior approval from the Associate Director for Dining Operations.

• The total retail value of the donated food may not exceed $200 without a waiver.
• Donated food may not be served alongside items from Sodexo’s Catering department for liability reasons.

It is the intention of Risk Management to have each approved Off Campus Food Provider and any other vendors donating or supplying food on campus produce a copy of their Certificate of Insurance with the University named as an additional insured.

The minimum Standard Limits (vs. High Risk Services):

• Worker’s Compensation – Statutory Limits
• Commercial General Liability Each Occurrence – $1,000,000
• Gen. Aggr. Incl. Prdts/CO – $2,000,000
• Automobile Liability Combined Single Limit – $1,000,000

In the “Description of Operations…” section of the Certificate of Insurance (COI), please have your insurer state our additional insured language with the inclusion of the following statement:“The Board of Regents of the University of Wisconsin System, its employees, officers and agents are named as additional insureds, but only as respects to liability arising out of the operations of the named insured.”

Unless otherwise directed by one of our event planners, you can designate the following information into the section entitled, “Certificate Holder” to

Associate Director for Dining Operations
University of Wisconsin Oshkosh
800 Algoma Blvd.
Oshkosh, WI 54901
920-424-2392
Fax 920-424-1386

Raw meats, eggs, and other potentially hazardous food items may not be used or purchased from Off Campus Food Providers. In some cases these items can be purchased pre cooked and may be allowed by contacting the Associate Director for Dining Operations.

To pay the Approved Off Campus Food Providers the proper meal requisition paperwork (search for “meals requisition” on the UWO Website), personal expense reports and backup, or direct payment request with proper receipts is required.

Vendors that accept Meal Requisitions include:

• Domino’s Pizza
• La Sure’s
• Festival Foods
• Big Apple Bagels
• Papa Johns
• All others would need to be paid at the time of food pickup. Reimbursement is accomplished using a DPR with a copy of the Meals Requisition and receipt.

Payments to multiple vendors for the same event are cumulative toward the $200 limit.

La Sure’s Café, Cakes, and Catering
1570 Ripon Lane
Oshkosh, WI 54901
(920) 651-0796

Festival Foods
2415 Westowne Ave.
Oshkosh, WI 54904
(920) 966-3378

Topper’s Pizza
220 Wisconsin St.
Oshkosh, WI 54901
(920)-237-1000

Polito’s Pizza
543 High Ave
Oshkosh, WI 54901
(920)-385-7863

Jimmy John’s
70 Wisconsin St.
Oshkosh, WI 54901
(920) 230-2328

Qdoba Mexican Grill
1990 Menard Drive
Oshkosh, WI 54902
(920)-966-0306

Papa John’s
150 Wisconsin St.
Oshkosh WI 54901
(920)-232-7272

Best Western Premier Waterfront Hotel & Conference Center
1 North Main St.
Oshkosh, WI 54901
(920)-230-1900

Potbelly’s
1124 S. Koeller St.
Oshkosh, WI 54901
(920)-456-8050