The Campus dining Contractor, A’viands Food & Services Management, has exclusive rights to provide food service and catering on campus for UW Oshkosh.

If individuals or organizations would prefer not to use A’viands for small caterings in university buildings (under $200) and bring food and supplies from off-campus, they must use any of the approved off-campus food providers listed below (no alcohol purchases). PLEASE check with the vendor prior to purchase if you intend to pay them using a Meals Requisition form. Some vendors will allow you to charge using a Meals Requisition form while others do not. If you need to spend more than $200 or use a vendor not on the list, please submit the Campus Food Waiver Request for approval of the items in advance.

Policy Details:
This policy is limited to catered and donated food for meetings and events only. Groups wanting to re-sell food must adhere to the campus catering guidelines for fundraising and re-sale.

Exceptions to the use of A’viands for food needs on campus may be considered by submitting a Campus Food Waiver Request. Foods may not be comingled with A’viands supplied foods.

Donated foods may be used for student benefit only. Any exception to this policy must be approved in advance by University Dining as there are agreements with off-campus vendors to support campus and students which must be honored. Any requests must be vetted through University Dining for compliance with agreements.

Donated food from sources other than the Approved Off-Campus Food Provider list may be used with prior approval from the Assistant Director for University Dining.

• The total retail value of the donated food may not exceed $200 without a waiver.
• Donated food may not be served alongside items from the A’viands catering department for liability reasons.

It is the intention of Risk Management to have each approved Off-Campus Food Provider and any other vendors donating or supplying food on campus produce a copy of their Certificate of Insurance with the University named as an additional insured.

The minimum Standard Limits (vs. High Risk Services):

• Worker’s Compensation – Statutory Limits
• Commercial General Liability Each Occurrence – $1,000,000
• Gen. Aggr. Incl. Prdts/CO – $2,000,000
• Automobile Liability Combined Single Limit – $1,000,000

In the “Description of Operations…” section of the Certificate of Insurance (COI), please have your insurer state our additional insured language with the inclusion of the following statement:“The Board of Regents of the University of Wisconsin System, its employees, officers and agents are named as additional insureds, but only as respect to liability arising out of the operations of the named insured.”

Unless otherwise directed by one of our event planners, you can designate the following information into the section entitled, “Certificate Holder” to

Mail:
Assistant Director for University Dining
University of Wisconsin Oshkosh
748 Algoma Blvd.
Oshkosh, WI 54901
Phone: (920) 424-2392

Email:
warzynskib@uwosh.edu

Raw meats, eggs, and other potentially hazardous food items may not be used or purchased from Off-Campus Food Providers. In some cases these items can be purchased pre-cooked and may be allowed by contacting the Assistant Director for University Dining.

To pay the Approved Off-Campus Food Providers, the proper meal requisition paperwork (search for “meals requisition” on the UWO Website), personal expense reports and backup, or direct payment request with proper receipts is required.

Vendors that accept Meal Requisitions include:

• Domino’s Pizza
• La Sure’s
• Festival Foods
• Big Apple Bagels
• Papa Johns
• All others would need to be paid at the time of food pickup. Reimbursement is accomplished using a DPR with a copy of the Meals Requisition and receipt.

Payments to multiple vendors for the same event are cumulative toward the $200 limit.

Approved Off-Campus Food Providers: