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Request for Access to Student Information System (SIS)

To be completed by supervisor
  • Date Format: MM slash DD slash YYYY
    Knowledge of FERPA is required for all faculty, staff, and student employees accessing student data as part of their work duties. I certify that the employee understands (will understand) his/her responsibilities and obligations regarding SIS data security and confidentiality and he/she will also complete the FERPA agreement. He/she will be a responsible user of the data to which I am authorizing access.
  • Date Format: MM slash DD slash YYYY

Please keep a copy for your records.

Allow up to at least five business days for the account to be created or updated. The employee will receive an e-mail notification when the account is ready. 

Subsequent access requests via e-mail or telephone to add, change, or delete security for the user are binding upon the initial SIS Access and Compliance form on file with the Registrar’s Office. E-mail or telephone requests are subject to verification before processing such requests. For your records, please retain a copy of any email correspondence or make note of telephone conversations regarding updates to security access.

Any new ADA employee will need to attend a brief training session with members of the Registrar’s office. 

SUPERVISOR: Please read the UW Oshkosh SIS Access and Compliance Statement to understand your responsibility; you must make sure your employee signs the FERPA compliance agreement.

UW Oshkosh SIS Access and Compliance Statement

PURPOSE: By submitting this form and requesting accounts to the SIS for an employee, you certify that as their supervisor, you will instruct thes employee regarding the federal Family Educational Rights and Privacy Act (FERPA) and state and university regulations and policies that apply to the proper use of educational record data and related security measures.The security measures serve four general purposes:

  • To secure critical data from accidental or intentional abuse.
  • To protect the privacy of the University’s students with respect to their electronic academic records and SIS data.
  • To provide access to enable an authorized University official/employee to perform the general and specific job duties outlined in his/her position description.
  • To maintain satisfactory computing system operation for the benefit of all users.

RESPONSIBILITY: As their employer, you will be aware and make certain that employees using these accounts realize that the granting of access to SIS carries with it implicit responsibilities that:

  • They will store under secure conditions all data that they obtain from on-line panels, data warehouse or extracted datasets, including printed data as well as on-line transmission of data (email, fax, etc.).
  • They will be a responsible user of data, whether it is data relating to their work unit or another unit. This is especially important given the shared environment of SIS.
  • They will make every reasonable effort to interpret data accurately and in a professional manner.
  • They will log off SIS when not using it.
  • They will not share their password(s) or others’ passwords or attempt to know others’ passwords.
  • They will access only that information they need to perform their job at the University. This means no casual browsing of data.
  • They will make every reasonable effort to maintain privacy of the data. This includes knowing what constitutes personally identifiable and confidential information, and what constitutes “directory” or public information and observing the student’s right to withhold this information.
  • Whenever personally identifiable student information is requested, if you(as the supervisor) or the employee is not certain of the requestor’s “legitimate educational right and need to know” or the student’s desire to withhold information, you or the employee will refer that request to the Registrar’s Office (Dempsey 130) or Student Affairs (Dempsey 148). Examples: a student’s advisor requesting the student’s GPA has a legitimate educational right and need to know; the chairperson of a social club to which the student belongs and who makes the same request does not have a legitimate educational right and need to know.

Registrar's Office

Dempsey Hall, Room 130 
University of Wisconsin Oshkosh
Hours: Monday-Friday 7:45 a.m. - 4:30 p.m.

Mailing Address

University of Wisconsin Oshkosh 
800 Algoma Blvd.
Oshkosh, WI 54901-8608

Registrar's Contact

Phone: (920) 424-3454
Email: registrar@uwosh.edu
Fax: (920) 424-1098