PURPOSE: By submitting this form to request access to SIS, you certify that as a user of SIS data you agree to federal Family Educational Rights and Privacy Act (FERPA) and state and university regulations and policies that apply to the proper use of educational record data and related security measures. The security measures serve four general purposes:
- To secure critical data from accidental or intentional abuse.
- To protect the privacy of the University’s students with respect to their electronic academic records and SIS data.
- To provide access to enable an authorized University official/employee to perform the general and specific job duties outlined in his/her position description.
- To maintain satisfactory computing system operation for the benefit of all users.
RESPONSIBILITY: The granting of access to SIS carries with it implicit responsibilities that:’
- You will store under secure conditions all data that you obtain from on-line panels, data warehouse or extracted datasets, including printed data as well as on-line transmission of data (email, fax, etc.).
- You will be a responsible user of data, whether it is data relating to your own unit or another unit. This is especially important given the shared environment of SIS.
- You will make every reasonable effort to interpret data accurately and in a professional manner.
- You will log out of SIS when not using it.
- You will not share your password(s) or others’ passwords nor attempt to know others’ passwords.
- You will access only that information you need to perform your job at the University. This means no casual browsing of data.
- You will make every reasonable effort to maintain privacy of the data. This includes knowing what constitutes personally identifiable and confidential information, and what constitutes “directory” or public information and observing the student’s right to withhold this information.
- Whenever personally identifiable student information is requested from you, if you are not certain of the requestor’s “legitimate educational right and need to know” or the student’s desire to withhold information, you will refer that request to the Registrar’s Office(Dempsey 130) or Student Affairs (Dempsey 148). Examples: a student’s advisor requesting the student’s GPA has a legitimate educational right and need to know; the chairperson of a social club to which the student belongs and who makes the same request does not have a legitimate educational right and need to know.
Dempsey Hall, Room 130
Mon–Fri, 7:45 a.m.–4:30 p.m.
Walk-Ins: Mon–Fri, 9–3 p.m.
University of Wisconsin Oshkosh
800 Algoma Blvd.
Oshkosh, WI 54901-8608