Document Library
Click the categories below to access forms, policies, procedures, and other documents and resources related to Risk & Safety at UW Oshkosh.
IMPORTANT: Adobe (PDF) documents need to be saved/downloaded to your hard drive and opened from your desktop BEFORE you complete the form. The PDF will only save as blank from your browser. If you complete the form in your browser, you will lose the information you completed and it will only be saved as a blank form.
Incident Prevention and Response
Reporting Safety Concerns, Incidents and Claims
| Resource | Purpose |
|---|---|
| Report a Safety Concern | Use this form to report safety concerns, near misses, or minor incidents. If reporting hazardous conditions due to inclement weather, please alert Campus Police through the "Chat w/UWOPD" feature on the UWO Mobile App instead. |
| General Incident Response Guide | Flow chart of what to do when an incident occurs |
| General Incident Report(DOA-6441) | Used to report an accident that occurs on campus. Risk and Safety encourages the reporting of all incidents, especially if there have been injuries or property damage. Completed forms may be emailed to risk.safety@uwosh.edu. |
| Lab Incident Response Procedure | UWO procedure of what to do when a lab incident occurs |
| Spill Kit Response - Biological | Biological spill kit use and procedure |
| Spill Kit Response - Chemical | Chemical spill kit use and procedure |
| Vehicle Incident Report (DOA 6496) | Must be completed for any accidents with a State vehicle and submitted to risk.safety@uwosh.edu within 24 hours of the incident. The accident to law enforcement immediately following the incident. |
| Employee Illness or Injury | Links to the Worker's Compensation Page which has the steps and forms which must be completed when a work-related injury or illness occurs. |
| Notice of Claim | Notice of intent to claim damages, injuries, or death resulting from the negligence of a state officer, employee or agent or on state property. Form must be notarized and served by certified mail within 120 calendar days of the event. A Claimant Report must also be submitted. |
| Claimant Report | Report to initiate a liability claim for damages, injuries or death resulting from negligence of a state officer, employee or agent, or on state property in accordance with Wisconsin Statutes 893.82 and 895.46. Must be submitted by certified mail within 120 calendar days of the incident to UW Oshkosh Risk & Safety at 800 Algoma Boulevard, Oshkosh, WI 54901. Notice of Claim must also be submitted. |
Lab Safety
UWO Lab Safety Manuals
| Resource | Purpose |
|---|---|
| UWO Biosafety Manual | UWO Biosafety Manual - Updated 3/11/2019 |
| UWO Chemical Hygiene Plan | UWO Chemical Hygiene Plan - Updated 3/05/2018 |
| UWO Laboratory Safety Manual | UWO Laboratory Safety Manual |
| UWO Hearing Conservation Program | UWO Hearing Conservation Program - Reviewed 6/2018 |
| UWO Exposure Control Plan | UWO Exposure Control Plan (Bloodborne Pathogens Program) - Updated 3/31/2018 |
| UWO Exposure Control Plan APPENDIX A | Job Classifications with Occupational Exposure to Blood or Blood Products |
| UWO Exposure Control Plan APPENDIX B | Hepatitis B Declination Form |
| UWO Exposure Control Plan APPENDIX C | Hepatitis B Antibody Testing Declination Form |
| UWO Exposure Control Plan APPENDIX D | Consent to Receive Hepatitis B Vaccination |
| UWO Exposure Control Plan APPENDIX E | Training Agenda for Employees with Potential Exposure to Bloodborne Pathogens |
| UWO Exposure Control Plan APPENDIX F | Bloodborne Pathogen Training Record |
| UWO Exposure Control Plan APPENDIX G | Health Care Professionals |
| UWO Exposure Control Plan APPENDIX H | Employee Hepatitis B Immunization Record Form |
| UWO Exposure Control Plan APPENDIX I | Determination of Exposure to Blood/Body Fluids |
| UWO Exposure Control Plan APPENDIX J | Refusal of Post-Exposure Medical Evaluation for Bloodborne Pathogen Exposure |
Compliance Documents
- WORKING IN ISOLATION
- LABORATORY INSPECTIONS
Lab Safety Guidance/Reference Documents
Important procedures and guides for lab safety at UW Oshkosh| Resource | Purpose |
|---|---|
| Biohazardous Materials Shipping Guide | Guidance for shipping biohazardous materials |
| Biosafety Cabinet (BSC) Guide | Guide on using a biosafety cabinet (BSC) |
| Peridox RTU Use on Biosafety Cabinets | Guide for using Peridox RTU Disinfectant for biosafety cabinets |
| Peridox RTU Information Guide | Product information for Peridox RTU Disinfectant, including required PPE and effectiveness |
| Centrifuge Safety | Safety guide for before, during, and after using a centrifuge |
| Chemicals Safe to Autoclave | Identifies common chemicals and if they are safe to autoclave |
| Lab Incident Response Procedure | UWO procedure of what to do in case of a lab incident |
| Lab Waste Classification and Disposal | UWO guidance on classifying and disposing of lab waste |
| OSHA Lab Coat Washing Procedure | OSHA lab coat washing procedure |
| Safety Data Sheet (SDS) Lookup in ChemWatch | UWO guidance on how to search ChemWatch for SDS |
| Spill Kit Response - Biological | Biological spill kit use and procedure |
| Spill Kit Response - Chemical | Chemical spill kit use and procedure |
| Chemical Spill Flow Chart | Visual guide on what to do when a chemical spill occurs |
| Hazardous Waste Log Sheet | The stored waste must be logged on a Hazardous Waste Log Sheet. This sheet is collected when the waste is picked up and used to assist in preparing the waste for shipment. |
| Quick Waste Disposal Guide | Quick guide for UW Oshkosh disposal practices by waste type |
| Art Hazardous Waste Disposal Guide | a printable (pdf) reference guide produced by UW Milwaukee, for the Art and Theater Department and used with permission, that breaks down the type of waste and what to do with it. |
Signs and Labels
A collection of signs, labels, and other visual identifiers for lab safety| Resource | Purpose |
|---|---|
| Lab Door Sign - Interior | Lab emergency information to be kept on interior side of lab door |
| Lab Door Sign - Exterior | Identifies hazards and safety requirements before entering lab - to be displayed on exterior side of lab door |
| Equipment Decontamination Requirement Sign | Notice of need to decontaminate equipment before it leaves the lab |
| Hazard Communication Labels | Identifies hazard labels and their applicability |
| Biohazard Label | Identifies containment of biohazardous material |
| No Food or Drink Sign - In This Area | Biohazard sign communicating food and drink not allowed to be stored "in this area" |
| No Food or Drink Sign - In This Freezer | Biohazard sign communicating food and drink not allowed to be stored "in this freezer" |
| No Food or Drink Sign - In This Refrigerator | Biohazard sign communicating food and drink not allowed to be stored "in this refrigerator" |
| No Food or Drink - Mini Sign/Label | Mini signs/labels to identify areas not safe for food or drink |
| Peridox RTU Disinfectant Hazard Label | Hazard communication label for Peridox RTU Disinfectant |
| Lab Waste Separation Labels | Waste receptacle labels for separation of lab waste |
| Autoclave Materials | Labeling & other requirements for autoclaving materials |
| Biohazard Disposal Poster | Information regarding sorting and disposal of biohazardous waste |
| Waste Disposal Signage | Waste Disposal Signage (link coming soon) |
Third-Party Agreements
| Resources | Purpose |
|---|---|
| Memorandum of Understanding (MOU) | Template used to formalize the terms of a partnership between the University and an outside agency. |
| Facility Use Agreement | Form for non-University sponsored activities and/or programs to request use of University facilities. |
| Uniform Affiliation Agreement | For student field placement or internships with an outside agency agreeing to participate in a cooperative effort with the University. Must be signed by the outside agency before submission to risk.safety@uwosh.edu for review and approval. |
| Caregiver Addendum | This form is required for all health care field placements or internships. This completed addendum must be attached to the above listed Uniform Affiliation Agreement. |
| Hire a Volunteer | See the HR "Volunteer Hiring Process" page to find the most current forms and process. |