Grant Submission Timeline
All days referenced are business days
Intent to Submit &
8 – 6 Weeks
8 Weeks Prior:
Notify Office of Sponsored Programs (OSP), Dean or Designee, and Dept. Chair of Intent to Submit a Proposal. Obtain Access to Shared Project Folder from OSP
6 Weeks Prior:
Develop proposal narrative, budget and budget justification in collaboration with OSP
Submit Preliminary Budget Documents
to Dean and Chair
2 Weeks Prior:
Work with assigned OSP Pre- Award Specialist to prepare budget. Submit preliminary budget documents to Dean, Chair for review and feedback.
Continue development of proposal narrative.
Submit Final Budget Documents to
OSP, Dean, Dept. Chair
10 Days Prior:
Submit final budget and budget justification to OSP, Dean and Dept. Chair.
If including subawards, submit all final subaward documents to OSP for review. OSP reviews final budget and subaward documents; provides feedback/edits, as applicable.
Continue final development
of proposal narrative.
Submit Final Proposal Components
& IRF to OSP
7 Days Prior:
Submit final proposal components and Internal
Review Form (IRF) to OSP. OSP reviews final documents for compliance with sponsor requirements.
5 Days Prior:
Your OSP Pre-Award Specialist routes IRF + proposal packet for internal approvals. Approvers are Dean, Dept. Chair, Controller, OSP Director, Grants Accountant
Approval Received & Proposal
up to Deadline Date
2 Days Prior:
OSP submits proposal to
Grants Accountant: Project Budget, Budget Justification
OSP: Eligibility criteria, compliance needs, alignment with sponsor requirements
Dept. Chair: Department commitments, course buyouts, cost sharing permissibility
College Dean: Institutional commitments (space use, course buyouts, cost sharing)
Controller: Overall validity of financials (budget, cost sharing, indirect costs)
Grant Activity At a Glance:
The Office of Sponsored Programs tracks key grant activity metrics for the University. Track proposal submissions and award data by year, department, and funding source with our new data dashboard.
Grant Activity for FY 2023
MIllions of Dollars Awarded