Select Page
Q: Is UWO IRB review required for my project?

A: Please refer to SOP #1 and the supplementary decision trees in order to determine if your project will require IRB review.  If you are uncertain, please contact the IRB at 424-3215 or  irb@uwosh.edu.

Q: What information is considered identifiable private information?
A: For a list of identifiable information check out this chart.
 Private information includes:
1) information about behavior that occurs in a context in which an individual can reasonably expect that no observation or recording is taking place, and
2) information which has been provided for specific purposes by an individual and which the individual can reasonably expect will not be made public (i.e., medical record)
Q: Is IRB review required in order to conduct an analysis of existing data?
A:  Please refer to SOP #2 to determine if the data analysis constitutes human subjects research.  The IRB Review Decision Tree #2 in SOP #1 may also be useful in determining if IRB review is required at UWO.
Q: What is the estimated time for IRB review turnaround at UW Oshkosh?
A:  Although the turnaround time may vary slightly during high volume months and the amount of communication necessary between the researcher and the IRB, the following are average review time:

Average Review Time:

Exempt and Limited IRB Reviews:  1-2 weeks

Expedited Reviews:  2-3 weeks

Full Board Reviews:  4-8 weeks

The Full Board will review any research that is deemed more than minimal risk, involves deception, or vulnerable populations.  The committee convenes approximately every 6 weeks during the academic school year.

Q: Do student class assignments require IRB review?
A:   Please refer to SOP #7 to determine if your course-related project would be subject to UWO IRB review and the requirements for submission.
Q: I will be collaborating with a colleague from another Institution for a project. Is IRB review required at both Institutions?

A:  Please contact the IRB office to see if your role in the project constitutes human subjects research.  If yes, then the IRB office can determine if an IRB Authorization Agreement for a single IRB review is possible or if review will be required at both institutions.  This  depends on the role of the UWO researcher on the project, level of risk, funding source, federal wide assurance agreements, and the other Institutions IRB policies.

Q: Can you comment on the anonymity of Amazon MTurk? Although the researcher does not ask for any identifiable information and the online consent form may state the survey is anonymous, MTurk may collect IP address information.

A:  MTurk is not anonymous: Amazon has clearly stated that the MTurk platform is not meant to support participant anonymity. We are seeing this tension play out across social media research, where all kinds of identifiers are being tracked and maintained by the host or company. But—often, these data are not available to the researcher.  The researcher should not promise anonymity but rather confidentiality.  Recently, researchers found a data security vulnerability in Amazon Mechanical Turk (mTurk) that can allow mTurk worker IDs to be connected to personally identifying information that mTurk workers post on their Amazon profile pages.  For a thorough discussion of this topic, see the journal article titled “Mechanical Turk is Not Anonymous,” available at http://papers.ssrn.com/sol3/papers.cfm?abstract_id=2228728.  The IRB will expect that appropriate language be included in mTurk consent scripts to alert mTurk participants to this vulnerability and explain how participant confidentiality will be protected. For example, a consent form might say “Please be aware that any work performed on Amazon MTurk can potentially be linked to information about you on your Amazon public profile page, depending on the settings you have for your Amazon profile.  We will not be accessing any personally identifying information about you that you may have put on your Amazon public.  The IRB has an example mTurk Consent Template that may be used.

Q: Are there additional resources that I can access pertaining to the Revised Common Rule?

A: Yes, a list of helpful Q&A’s is available on OHRP’s website is being updated and expanded regularly. Access them here: www.hhs.gov/ohrp/education-and-outreach/revised-common-rule/revised-common-rule-q-and-a/index.html

Q: Leaving UW Oshkosh: What do you need to do prior to your departure?
A: Notify the IRB Ofifce early and take action prior to your departure. Once you no longer have an affiliation with UW Oshkosh, your IRB approval will not be active and our IRB will no longer be your IRB of record.  
 
If you are moving to a new institution and will continue your research, you should:
  •  Contact your new institution’s IRB Office for instructions on how to seek approval for the studies and close any open studies at UW Oshkosh
If you have completed the study/studies or no longer plan to continue the research, you should:
  •  Close the studies at UW Oshkosh.  
  • Study closure is appropriate when the research is permanently closed to enrollment, all participants have completed research-related interventions, and collection of private identifiable information is completed.     Note: Analysis of de-identified data and manuscript preparation can occur after the study is closed.
If you wish to transfer your research to another UW Oshkosh PI, you should:
  • Determine if the individual meets the criteria, per the PI Policy (See IRB SOP# 6: Principal Investigator Eligibility Policy)
  • Submit a Modification Request Form to change the PI along with updated changes to consent forms, advertisements, etc for the IRB to review
  • New PI must provide documentation of current human subjects research CITI training certificate
  • Provide new PI with research data and records required for retention
If you will continue to work on this project in collaboration with a UW Oshkosh PI, you should:
  • Contact your new institution’s IRB Office to find out their requirements.  Work with the UW Oshkosh IRB Office for setting up appropriate agreements.
  • Agreements may be necessary.
    • If the new institution is willing to rely on UW Oshkosh’s IRB review, an RB Authorization Agreement may be established.
    • Data use agreement or materials transfer agreement are required in some cases
Q: Can my study be closed?

A: If you can answer yes to ALL of the following statements, then you may submit an IRB Closure Form:

  • The research is permanently closed to enrollment
  • All participants have completed all research-related interventions / interactions
  • Collection of private identifiable information is complete
  • Analysis of private identifiable information is complete
Q: I missed the application deadline. Can I still submit my application or do I have to wait until next meeting deadline?

A: You can submit your application at any time. The IRB meeting deadlines on our IRB website are for the full board meetings, but only a small portion of the applications we receive need to be reviewed by the full committee. The majority are reviewed through exempt determination or expedited review process which is done on a continuous basis.

Contact IRB

2019-2020 Interim IRB Chair
Melissa Bublitz
bublitzm@uwosh.edu
IRB Administrator
Kelly Schill
(920) 424-3375
IRB Administration
(920) 424-3215
irb@uwosh.edu

Office located in Dempsey Hall Suite 214

IRB Quick Look

IRB Registration:I0RG0004550 
Federal Wide Assurance:FWA00011478 

Q: Is UWO IRB review required for my project?

A: Please refer to SOP #1 and the supplementary decision trees in order to determine if your project will require IRB review.  If you are uncertain, please contact the IRB at 424-3215 or  irb@uwosh.edu.

Q: What information is considered identifiable private information?
A: For a list of identifiable information check out this chart.
 Private information includes:
1) information about behavior that occurs in a context in which an individual can reasonably expect that no observation or recording is taking place, and
2) information which has been provided for specific purposes by an individual and which the individual can reasonably expect will not be made public (i.e., medical record)
Q: Is IRB review required in order to conduct an analysis of existing data?
A:  Please refer to SOP #2 to determine if the data analysis constitutes human subjects research.  The IRB Review Decision Tree #2 in SOP #1 may also be useful in determining if IRB review is required at UWO.
Q: What is the estimated time for IRB review turnaround at UW Oshkosh?
A:  Although the turnaround time may vary slightly during high volume months and the amount of communication necessary between the researcher and the IRB, the following are average review time:

Average Review Time:

Exempt and Limited IRB Reviews:  1-2 weeks

Expedited Reviews:  2-3 weeks

Full Board Reviews:  4-8 weeks

The Full Board will review any research that is deemed more than minimal risk, involves deception, or vulnerable populations.  The committee convenes approximately every 6 weeks during the academic school year.

Q: Do student class assignments require IRB review?
A:   Please refer to SOP #7 to determine if your course-related project would be subject to UWO IRB review and the requirements for submission.
Q: I will be collaborating with a colleague from another Institution for a project. Is IRB review required at both Institutions?

A:  Please contact the IRB office to see if your role in the project constitutes human subjects research.  If yes, then the IRB office can determine if an IRB Authorization Agreement for a single IRB review is possible or if review will be required at both institutions.  This  depends on the role of the UWO researcher on the project, level of risk, funding source, federal wide assurance agreements, and the other Institutions IRB policies.

Q: Can you comment on the anonymity of Amazon MTurk? Although the researcher does not ask for any identifiable information and the online consent form may state the survey is anonymous, MTurk may collect IP address information.

A:  MTurk is not anonymous: Amazon has clearly stated that the MTurk platform is not meant to support participant anonymity. We are seeing this tension play out across social media research, where all kinds of identifiers are being tracked and maintained by the host or company. But—often, these data are not available to the researcher.  The researcher should not promise anonymity but rather confidentiality.  Recently, researchers found a data security vulnerability in Amazon Mechanical Turk (mTurk) that can allow mTurk worker IDs to be connected to personally identifying information that mTurk workers post on their Amazon profile pages.  For a thorough discussion of this topic, see the journal article titled “Mechanical Turk is Not Anonymous,” available at http://papers.ssrn.com/sol3/papers.cfm?abstract_id=2228728.  The IRB will expect that appropriate language be included in mTurk consent scripts to alert mTurk participants to this vulnerability and explain how participant confidentiality will be protected. For example, a consent form might say “Please be aware that any work performed on Amazon MTurk can potentially be linked to information about you on your Amazon public profile page, depending on the settings you have for your Amazon profile.  We will not be accessing any personally identifying information about you that you may have put on your Amazon public.  The IRB has an example mTurk Consent Template that may be used.

Q: Are there additional resources that I can access pertaining to the Revised Common Rule?

A: Yes, a list of helpful Q&A’s is available on OHRP’s website is being updated and expanded regularly. Access them here: www.hhs.gov/ohrp/education-and-outreach/revised-common-rule/revised-common-rule-q-and-a/index.html

Q: Leaving UW Oshkosh: What do you need to do prior to your departure?
A: Notify the IRB Ofifce early and take action prior to your departure. Once you no longer have an affiliation with UW Oshkosh, your IRB approval will not be active and our IRB will no longer be your IRB of record.  
 
If you are moving to a new institution and will continue your research, you should:
  •  Contact your new institution’s IRB Office for instructions on how to seek approval for the studies and close any open studies at UW Oshkosh
If you have completed the study/studies or no longer plan to continue the research, you should:
  •  Close the studies at UW Oshkosh.  
  • Study closure is appropriate when the research is permanently closed to enrollment, all participants have completed research-related interventions, and collection of private identifiable information is completed.     Note: Analysis of de-identified data and manuscript preparation can occur after the study is closed.
If you wish to transfer your research to another UW Oshkosh PI, you should:
  • Determine if the individual meets the criteria, per the PI Policy (See IRB SOP# 6: Principal Investigator Eligibility Policy)
  • Submit a Modification Request Form to change the PI along with updated changes to consent forms, advertisements, etc for the IRB to review
  • New PI must provide documentation of current human subjects research CITI training certificate
  • Provide new PI with research data and records required for retention
If you will continue to work on this project in collaboration with a UW Oshkosh PI, you should:
  • Contact your new institution’s IRB Office to find out their requirements.  Work with the UW Oshkosh IRB Office for setting up appropriate agreements.
  • Agreements may be necessary.
    • If the new institution is willing to rely on UW Oshkosh’s IRB review, an RB Authorization Agreement may be established.
    • Data use agreement or materials transfer agreement are required in some cases
Q: Can my study be closed?

A: If you can answer yes to ALL of the following statements, then you may submit an IRB Closure Form:

  • The research is permanently closed to enrollment
  • All participants have completed all research-related interventions / interactions
  • Collection of private identifiable information is complete
  • Analysis of private identifiable information is complete
Q: I missed the application deadline. Can I still submit my application or do I have to wait until next meeting deadline?

A: You can submit your application at any time. The IRB meeting deadlines on our IRB website are for the full board meetings, but only a small portion of the applications we receive need to be reviewed by the full committee. The majority are reviewed through exempt determination or expedited review process which is done on a continuous basis.

Contact IRB

2019-2020 Interim IRB Chair
Melissa Bublitz
bublitzm@uwosh.edu
IRB Administrator
Kelly Schill
(920) 424-3375
IRB Administration
(920) 424-3215
irb@uwosh.edu

Office located in Dempsey Hall Suite 214