Documentation Guidelines

UW Oshkosh is a member of the Association of Higher Education & Disability (AHEAD). The Accessibility Center uses their expertise and guidance when it comes to supporting documentation for accommodations. AHEAD Documentation Guideline Guidance 

UW OSHKOSH DOCUMENATION GUIDELINES:  

• Be recent, relevant and comprehensive, and contain test scores and interpretation if appropriate (e.g. learning disability reports, audiograms, ADHD, etc.) 
• Demonstrate a substantial impact on one or more major life activities. 
• Indicate whether the impact is current and stable or fluctuating (conditions that fluctuate over time may require more recent documentation and ongoing updates of documentation). 
• Adequately verify the nature and extent of the disability in accordance with current professional standards and techniques of the practitioner. 
• Clearly substantiate the need for the students’ requested accommodations. 
• Be provided by a licensed clinical professional familiar with the history and functional limitations of the impairments.  The clinical professional should not be a member of the student’s family. 
• Be submitted on official letterhead of the professional describing the disability. 
• Be dated and signed and include the name, title and professional credentials of the evaluator and information about state licensing and/or certification. 
• Students with multiple disabilities should identify all diagnosed disabilities.  By doing so, the coordinator is best equipped to make the most appropriate accommodation recommendations. 
• If initial documentation is incomplete or does not adequately address the criteria to determine the extent of a disability or the need for accommodation, the University has the discretion to require additional documentation. Any cost incurred in obtaining documentation is the responsibility of the student. 
• Psychological/Psychiatric Disabilities 
• Medical Disabilities and Acute/Chronic Health Conditions  
• Housing Accommodation Criteria/Assistance Animal Criteria (ONLY INCLUDE ON HOUSING & Assistance Animal DROPDOWN)