Travelers on official university business, including approved professional meetings, shall be reimbursed for the actual, reasonable and necessary travel expenses incurred in the performance of official duties. Only travel expenses related to the conduct of UW business may be reimbursed. All travel paid or reimbursed to employees from university administered funds must be done in compliance with the university travel policies, regardless of the funding source, i.e., federal grants and contracts, auxiliary operations, general operating funds and restricted funds.
Effective Wednesday, July 1, 2015 the compliance portion of the system wide travel policy 1201 Purchase and Payment of Business Air Travel becomes effective.
As of Jan. 1, 2015 all University sponsored airfare was required to be purchased within the UW TravelWise program, either in Concur or with Fox agents.
As of July 1, 2015 the University will NOT pay or reimburse non-compliant airfare. The policy applies to airfare for employees, students and non-employees traveling for University purposes.
The airfare policy and compliance requirements were developed under the Board of Regent’s authority to establish a University travel program. The goals and responsibilities of the University’s travel program were communicated through Regent Policy Document 21-5 University Travel Policies.
For questions on policy or compliance requirements, please contact Michelle Highley at (920) 424-0837 or firstname.lastname@example.org.
For information on…
- Travel Policies
- Current Rates for mileage, lodging, meals
- Care rental contracts
- Airfare booking
- Traveler Reference Guide
- Visitor Reference Guide
- Links for MapQuest, exchange rates, airline baggage information, etc.
- Travel Expense Information (TER form)
- New UW System-wide Travel Services