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Contact Us

Hours:
Contact by phone, email, Teams or private appt.
Location: Dempsey 236
Phone: (920) 424-3990
Fax: (920) 424-2240

General Purchasing Guidelines

There are many mandatory state contracts that we are required to utilize. The mandatory contracts are the first resource when making a purchase. Mandatory contracts are available through the Department of Administration website, VendorNet.

If no mandatory contracted vendor is available for your commodity or service, an official procurement process is required by State law.

Procurement Cost Tiers

Good/Service

<$5,000Considered “Best Judgement” purchases. Best Judgement is appliable when the anticipated spend is $5,000 or less with the same vendor over the life of the contract.
$5,000-$50,000A “Simplified Bid” is required. The bid requirements must be sent to three qualified vendors and include the State of Wisconsin Standard Terms and Conditions.
>$50,000A “Sealed Bid (RFB/RFP) is required. Please contact the Purchasing Office to begin this process.

Software

Regardless of pricing, all software purchases must begin with a Help Desk Ticket. All software purchases must go on a Purchase Order, the P-Card cannot be used.

<$5,000Considered “Best Judgement” purchases. Best Judgement is appliable when the anticipated spend is $5,000 or less with the same vendor over the life of the contract.
$5,000-$50,000A “Simplified Bid” is required. The bid requirements must be sent to three qualified vendors and include the State of Wisconsin Standard Terms and Conditions and IT bid specifications.
>$50,000A “Sealed Bid (RFB/RFP) is required. Please contact the Purchasing Office to begin this process.

Printing

$0-$50,000A “Simplified Bid” is required. The bid requirements must be sent to three qualified vendors and include the State of Wisconsin Standard Terms and Conditions.
>$50,000A “Sealed Bid (RFB/RFP) is required. Please contact the Purchasing Office to begin this process.

 

Regardless of Dollar Value

The chart below will assist in the purchase of commonly purchased items at the University. The contact person listed will assist in the purchasing process and be available for questions regarding products or vendors. For questions regarding items not identified below please contact the Purchasing Office at (920) 424-0317 for assistance and clarification.

Commodity/ServiceProcessContact Person
Audio Visual EquipmentContact Information Technology for approval, assistance in the purchase of this equipment.Information Technology
(920) 424-3020
helpdesk@uwosh.edu
Bus Rental - School or Coach BusesContact Purchasing for your first Bus Rental purchase.Jesse Crain
(920) 424-0317
crainj@uwosh.edu
Business Cards and PrintingContact Document Services for business cards, letterhead, envelopes, and all printing projects.Document Services
(920) 424-1122
docserv@uwosh.edu
Computer Hardware, Software and PeripheralsPurchases must be coordinated through IT to ensure compatibility with existing computer systems as well as being able to be supported by IT.

These items are restricted from P-Card purchasing unless approved in advance by IT.

Information Technology
(920) 424-3020
helpdesk@uwosh.edu
Copy PaperMust be ordered through Central Stores website.
Central Stores
Dan Filiatrault
(920) 424-3443
filiatraultd@uwosh.edu
Copy Machines - Leased and PurchasedContact IT Help Desk to get a quote for a new leased or purchased copier.Information Technology
(920) 424-3020
helpdesk@uwosh.edu
Furniture and Facilities Related ProjectsComplete the Renovation/Furniture Request.
Renovation/Furniture Request
Susan Poff
(920) 424-2006
poff@uwosh.edu
Mobile PhonesContact Purchasing to assist in determining which mobile device and plan will best meet your needs. Monthly statements will be paid with a P-Card.Bree Oliver
(920) 424-0405
oliverb@uwosh.edu
Office SuppliesOrders must be placed with Staples through ShopUW+.Bree Oliver
(920) 424-0405
oliverb@uwosh.edu
Scientific Equipment and SuppliesOrders should be placed through ShopUW+. If there is a computer software or hardware component, your request must first go through the IT Help Desk.
helpdesk@uwosh.edu
Bree Oliver
(920) 424-0405
oliverb@uwosh.edu
ServicesAny time a vendor comes on campus and provides a service (i.e. maintenance and/or repair of equipment, entertainment services, facility rentals, cleaning, etc.), we must have PO completed in advance, and we must have a Certificate of Insurance on file.Jesse Crain
(920) 424-0317
crainj@uwosh.edu
Software as a Service (SAAS)Contact IT for consultation on software that satisfies the department's requirements.Information Technology
(920) 424-3020
helpdesk@uwosh.edu