Academic Standing - Registrar's Office
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Academic Standing

Academic Standing FAQ:

Frequently Asked Questions

What is academic standing?

As soon as 14-week grades are posted for each Fall and each Spring term, the Registrar’s Office runs the academic standing process. The process applies the UW Oshkosh academic standing rules to each undergraduate student who has earned 6 or more credits during the semester. If a student is not in Good Standing, s/he will be given notice that they must do better in order to continue at the University.

Probation standings (Probation 1 and Probation 2) are intended to make students aware that their academic work needs to improve; students are given information about campus resources that are available to help them in this endeavor.

Suspension means that the student can no longer enroll at the University (except for summer sessions). The student is not eligible for any campus services because he/she is no longer a student.

Why is academic standing important?

Students must have a UW Oshkosh GPA of at least 2.00 to be eligible for graduation (some majors require a higher than a 2.00 GPA for graduation). Additionally, students who consistently achieve a low GPA are most likely behind in graduation requirements. Academic standing helps keep students on track to graduate.

How are students notified about academic standing?

All undergraduate students who are not in Good Standing (either on Probation or Suspension) at the end of the 14-week session will receive an email to their UW Oshkosh email account. The email tells them their academic standing and provides information on their options. Students on Probation receive these as well as Suspended students.

How do students know what to do to improve their academic standing?

The email that is sent to notify students if they are not in Good Standing provides information about campus resources available.

What is the impact of Interim grades on academic standing?

The original academic standing is based on 14-week grades only. Interim grades WILL NOT move a student to a lower academic standing. Interim grades will ONLY move a student to a better standing. For example, an Interim course grade could move a student from Probation to Good Standing, or from Suspension to Probation, or from Suspension to Good Standing.

What should be included in an appeal?

The student should include a letter that explains the cause(s) of the suspension (i.e. family or money pressures, lack of discipline, etc.). It is important for the student to take responsibility for his/her failure to achieve better grades. The appeal should also include an academic plan that outlines how the student will to do better (i.e. solving basic problems, using tutoring services, etc.). Any documentation that supports the student’s case, either what caused the problem or how they will solve it, should be included.

Can appeals be submitted after the deadline?

The appeal deadline for suspended students is an absolute deadline with no exceptions. If you believe you have an extremely unusual and justifiable reason, please contact appeals at .

How long does a suspended student need to be away from the University?

A suspended student needs to remain in the suspended status for at least one summer and one semester.

Can a suspended student take summer classes?

Yes, a recently suspended student can take a summer class. The student should NOT submit an application. Instead, s/he should pick up an Add Card in the Registrar’s Office and take it to the UARC to meet with an advisor. The advisor will meet with the student, discuss class options and then complete and sign the Add Card. The student then should take the Add Card to the Registration Desk (Dempsey 130) where staff will add the class. The student continues in the suspended status but is able to take a class that could improve the official GPA.

How does re-entry from suspension work?

If a student is suspended and either does not appeal or submits an appeal that is denied, he/she can appeal to return to the University after one summer and one term. Re-entry from suspension students should follow the instructions and deadlines on the Admissions Re-entry from Suspension website.

Any other questions?

Please contact Appeals at 

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Good Standing Requirements:

Students are expected to meet requirements to remain in good academic standing. All students enrolled for 6 or more credits are reviewed each term following completion of the 14-week session.

The official grade point average is based on cumulative UWO grades* and is used for determination of academic standing.

*Coursework and grades transferred to UW Oshkosh prior to Fall 2007 are included in the official GPA.

Academic Standing Levels (Not in Good Standing):

Academic Standing Levels

Academic Standing: Probation 1

Cause of the Standing: Cumulative GPA drops below a 2.00 for 1 term

Actions Needed For Good Standing: Student must raise Cumulative GPA to 2.00 or above within 2 terms.

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Academic Standing: Probation 2

Cause of the Standing: Cumulative GPA drops below a 2.00 for 2 consecutive terms

Actions Needed For Good Standing: Student must raise Cumulative GPA to 2.00 or above in next term.

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Academic Standing: Probation 3

Cause of the Standing: After suspension appeal is approved

Actions Needed For Good Standing:Student must raise Cumulative GPA to 2.00 or above AND Term GPA to 1.00 or above in next term.

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Academic Standing: Suspension 1

Cause of the Standing: Term GPA drops below a 1.00 for 1 term

Actions Needed For Good Standing: To continue in school the next spring or fall term, the student must appeal. If the appeal is approved, the student will be put on Probation 3. If the appeal is denied or the student does not appeal, the student cannot appeal to re-enter the University for one semester and one summer.

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Academic Standing: Suspension 2

Cause of the Standing: Cumulative GPA drops below a 2.00 for 3 consecutive terms

Actions Needed For Good Standing: To continue in school the next spring or fall term, the student must appeal. If the appeal is approved, the student will be put on Probation 3. If the appeal is denied or the student does not appeal, the student cannot appeal to re-enter the University for one semester and one summer.

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Academic Standing: Suspension 5

Cause of the Standing: Failed to obtain a Good Standing after re/entered from suspension

Actions Needed For Good Standing: To continue in school the next spring or fall term, the student must appeal. If the appeal is approved, the student will be put on Probation 3. If the appeal is denied or the student does not appeal, the student cannot appeal to re-enter the University for one semester and one summer.

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Academic Standing: Suspension 6

Cause of the Standing: Failed to obtain a Good Standing after suspension appeal approved.

Actions Needed For Good Standing: To continue in school the next spring or fall term, the student must appeal. If the appeal is approved, the student will be put on Probation 3. If the appeal is denied or the student does not appeal, the student cannot appeal to re-enter the University for one semester and one summer.

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Probation and Suspension Policies:

Students are placed on probation or suspension following the 14-week session when they fail to satisfy the Good Standing Requirements. However, if, by the end of the 17th week of a term, additional course work has been completed and/or a grade(s) has been changed which improves the student’s academic record, the status will be reviewed and adjusted appropriately. Academic probation or suspension status is determined through a review process by a council composed of an appointee from each of the colleges. Read Academic Standing Policies in the University Undergraduate Bulletin

Notification of Probation/Suspension Status

Each student who has been placed on probation or suspension will be notified by email from the Registrar’s Office. The email will provide information about options available to the student including appealing the suspension.

Suspension Appeals

University suspension may be appealed if the student believes there are circumstances that warrant an appeal. Normally, such circumstances would involve situations external to the student which prevented the achievement of minimum academic standards.

The Suspension Appeal and supporting documents (e.g. medical records, etc.) must be submitted on or before the established appeal deadline to the appropriate University designee specified in the email notification. The suspension appeal decision is final.

If a student’s appeal is approved, the student will have one term to achieve “Good Standing.” If a student’s appeal is denied, he/she will not be allowed to take classes at the university for one term AND one summer.

Re-entry to the University after Suspension

If a student’s appeal is denied or a student has chosen not to appeal their suspension, he/she still have the opportunity to be re-admitted to the university after one term and one summer session. The steps of the re-entry process can be found on this page on the Admissions website. In order to be formally considered for re-entry, a student must provide evidence that the problems leading to suspension have been resolved and that he/she is now prepared to be successful. Requests for re-entry should only be made when one or more of the following have been accomplished:

  1. UW Oshkosh “Incomplete” grades have been completed, resulting in an academic record, which meets the required grade point standards and the academic standards of the University.
  2. Courses completed at another college or university (or through correspondence work), with acceptable grades and academic progress, are documented on an official transcript submitted with the re-entry application. Note: transfer courses will not affect the UW Oshkosh official grade point.
  3. Progress has been made toward resolving personal concerns, which previously had hampered academic achievement. Written confirmation by the appropriate professional must be submitted with the re-entry application (Example: medical statement).

For additional information contact: The Registrar’s Office, Phone: 920-424-3007, Dempsey Hall 130, or Email