Event organizers are required to ensure that all materials for the event are available to be put in an alternative format upon request.  This could include large print, digital, transcribing, interpreting, captioning and more. 

Large Print guidance is available at: American Council of the Blind. Best Practices and Guidelines for Large Print Documents: http://www.acb.org/large-print-guidelines

• Parking
  • Nearby ADA designated parking
• Route & Entrance
  • Route from ADA parking to entrance is flat and paved
  • A ramp is available where exterior steps lead to entrance
  • Clear signage to an accessible entrance (if main entrance is inaccessible) is present
  • The door has a lever style handle (not a knob) and is relatively light, if the door is not automatic or held open
• Event Location
  • The furniture is moveable, or in fixed seating areas, accessible seating options are available for participants with mobility disabilities
  • Interior walkways are wide (at least 36”)
  • There is plenty of space to maneuver around tables
  • The lighting is good
  • The acoustics are good, and in rooms where audio will be amplified (microphones), assistive listening devices are available for participants who are hard of hearing
  • Reserved seating near front for participants who are Deaf or hard of hearing is available
  • Stage and projector screen is easily visible (if in use)
  • Restrooms with accessible stalls are located near event location(s)
  • Clear signage indicates location of accessible restrooms and elevators
  • Electric cords crossing walkways are covered

Registration materials should include a statement describing procedures for requesting accommodation(s) along with a contact person. See advertisements section.

To help with advanced planning consider including the following on registration materials:

___Wheelchair accessible lodging

___Dietary restrictions

___Electrical power source for recharging batteries (specify voltage)

___Assistive devices (specify types)

___Sign language interpreter

___Real-time captioning

___Assistive listening devices (specify types)

___Audio-taped materials

___Sighted guides for assistance to and from specific sessions

___Large print

___Braille

___Other (specify)

• Please indicate the accommodation(s) that you need for your conference stay:

If lodging and/or meals are coordinated through the event, an opportunity must be provided to request accommodations related to diet and lodging.

When talking to hotels:

• Check with hotels to ensure they understand the level of their accessibility and have procedures for providing access to their facilities
• Determine an alternative plan for meeting rooms or facilities that are not accessible.

Individuals attending campus events must be given the opportunity to request accommodations within a specific time period. See Event Advertisement section.

Types of common accommodations include but are not limited to:

• Preferential seating
• Sign language interpreters
• Captioned media
• Alternative formats for printed materials
• Program relocation to a more accessible space

For questions regarding accommodations please contact our HR Department.