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(920) 424-1166
Dempsey Hall 328
Student Employment Specialist: Erin Van Lyssel 

Student Employment Contact Information

Please reach out to the following contacts with any questions or concerns. 

Erin Van Lyssel, HR Assistant 

Student Employment Eligibility Requirements

General Requirements:

  • Must attend an accredited higher education university/college and provide verification showing
    proof of course enrollment


    • Examples of documentation include: class schedule OR letter from school confirming enrollment
      • All documents must include school name, student’s name, dates of enrollment and total
        credit hours
    • All documents must include school name, student’s name, dates of enrollment and total
      credit hours

Course Enrollment Requirements:

  • Fall and Spring terms: Must be enrolled at least half-time (6 credits for undergraduate; 4.5 for graduate level)
  • Summer term: Must be enrolled 3.0 credits for undergraduate and graduate OR enrolled at least half-time in upcoming Fall term

Note that there are limitations on the total hours a student may work between all jobs. Please refer to
the Hours Eligible to Work Guidelines for more details. 

New Hire Processing Steps
  1. Define your needs for a student employee, obtain approval from appropriate department/college leaders to post a job for a student position  
  2. Work with department Vice Chancellor’s office or college Dean’s office to determine funding source (see options below) 
  3. Develop a student position description and posting using Handshake via Career and Professional Development. Typically, it is recommended to have a position posted for two weeks.
  4. Interview potential student employee candidates using the same questions for all to ensure an equitable process 
  5. Select a candidate, determine eligibility, offer position verbally or electronically and agree to a start date with new employee 
  6. Create a New Hire (or Rehire*) Request in BP Logix to kick off the hiring process for the student you want to hire. See below for guides. 

*If the student is currently employed by UW Oshkosh but in a different department/job from the one you are hiring for, a Rehire request should be submitted. If the student is not a current employee but has been in the last 3 years, a Rehire request should be submitted. 

Student Job Titles and Pay Rates

The pay rate (hourly wage) is determined by the degree to which the expected duties of the position fall within the scope of each title. Below is a description of duties for each job title and the pay range associated.

  • Student Help
    Pay range: $10.00 to $12.00 per hour
    Description: Work is performed under close supervision. Procedures and tasks are well established. Decision making is limited. The consequence of error is minimal to correctable. Accountability and scope of operation are low to moderate. Work is frequently reviewed. No leadership role assigned to worker. No previous skill or technical knowledge is required. Training takes place on the job.
  • Student Help Intermediate
    Pay range: $11.00 to $15.00 per hour
    Description: Work that requires, for a portion of the time, some independent judgment and initiative, and/or previous skill or technical knowledge. Increased accountability. Scope of work reaches across the department.
  • Student Help Advanced
    Pay range: $11.00 to $17.00 per hour
    Description: Work that requires, for a major portion of the time, some advanced or specialized knowledge, skill or ability. Work that may involve some supervisory responsibilities; Includes graduate students and duties in teaching or administration requiring advanced discipline, skill or knowledge.
  • Student Help Special
    Pay: Lump Sum
    Description: Lump sum payments generally only relate to Community Advisors within Residence Life and a very few unique situations where an hourly rate is unable to be determined. If your department is interested in exploring this option further, a request can be submitted via BP Logix (Lump Sum Justification). Student workers in this classification are still required to record their hours worked on their timesheet for ACA purposes.


Working titles: Working Titles are titles that are concise, and more completely state the employee’s title within the department. It is the only way the student has to be able to differentiate between multiple jobs for time entry. The working title is entered into the HRS payroll system. Title should be short but descriptive.

Examples of Working Titles: Music Oboe Teacher; STEP Art Assistant; Fac Mgmt Custodian

Hours Worked Requirements and ACA Guidelines

Affordable Care Act (ACA) Mandate   

  • Employers are required to offer health insurance to 95% of full-time employees 
  • Full-time equivalent is 30 or more hours per week (130 hours/month; 1560 hours/year) 
  • State statute reads that student employees are not considered employees for the purposes of insurance eligibility 
  • If employers do not offer the health insurance, there is a monetary penalty 
    • If employee goes to ACA Marketplace and receives a subsidy for insurance and employer did not offer affordable health coverage, then employer will be fined $3,000 per person per year 
    • There is a potential for UW System to be penalized $68 million if we do not comply 
  • If employee works full-time for 3 months (12 weeks equivalent) or more, then employer is required to offer them employee health insurance on the 4th month. If insurance is not offered, we will be penalized as stated above. 


What does this mean for student employment?

  • Students may work no more than 25 hours per week while classes are in session *
  • International Students – may work no more than 20 hours per week while classes are in session 
*If student has more than one campus job, supervisors must work together between departments and student to coordinate total hours student is working per week. 


Break Periods 


Summer Period 

  • Students are not able to work more than 12 weeks at 30 or more hours per week during summer period.  
  • This means from the first time they start working 30 or more hours per week to the last time they stop working 30 or more hours per week. 
Student Funding/Salary Sources
  • Departmental funds (departments own funding source) 
    • WISER account code: 1771 
  • STEP Funds (allocated by Provost Office to departments based on need, position requirements and availability) 
  • Work Study (awarded based on individual student’s financial need) 
    • WISER account code: 1781 
STEP Funding

STEP (Student Titan Employment Program) Funding was developed by the Chancellor to provide departments with funding to offer student employment opportunities to enhance a student’s educational experience during the academic year. Students benefit by earning an income while working on unique projects and departments benefit from the additional funding for student assistance.   

The Provost Office allocates funding and manages this program with the colleges and divisions. The colleges and divisions are then responsible for distributing STEP funds to departments within the area. Once STEP funds are assigned to your department/unit, you will then need to post the STEP funded position to Handshake via Career and Professional Development for applicants to apply. If you have a current student employee continuing to be funded by STEP funds, they are required to reapply to the position each academic year. Email announcements regarding academic year STEP funds are sent by the Provost Office each August for the following academic year. 

STEP funds are typically allocated and intended for use in the academic year only. Summer wages paid to a student employee should be charged to the departmental account. 

“136” program revenue accounts are used for student funding sources when a department is using STEP funds to fund their student wages. If utilizing STEP funds, please ensure that the funding account that you list on the hiring information or funding update request is accurate. Please reach out to your unit’s business officer or budget team to confirm if you are not familiar with what account to indicate on your form. 

STEP funded positions should meet the following criteria: STEP Learning Outcomes  

Questions regarding STEP funds, department allocation or eligibility can be directed to your Divisions Vice Chancellor’s Office, College Dean’s Office or the Provost Office. 

Work Study

Work study is a federally funded program that offers students an opportunity to receive federal monies for working while enrolled in school. Work study is awarded on an academic year basis to each student individually via the Financial Aid office and is part of the students overall financial aid package. 

Work study funds are awarded to the student, not the department. If a student has multiple jobs, all jobs will be charged to the work study award first. Monies are funded 75% from federal work study funds and 25% from departmental/institutional funds. This means that the department pays 25% of the wages of the student while the remaining 75% is covered by federal work study funds. Once the work study award is depleted, wages will automatically begin charging the department account.  

Work study can STEP funds can be used concurrently. In this case, wages would be funded by 75% work study funds and 25% from STEP funds. 

Monies from federal grants (144 accounts) are not eligible to use work study funds. A department account should be used to set up a newly hired student employee. Any work study award that the student accepts will be charged on the back end before the 25% is charged to the department or STEP account. 

Students eligible for federal work study funds must accept their award through Titan Web before funds are able to be used for wages. Student supervisors can request access to Titan Web to view this information by contacting the Registrar’s office. Also viewable in Titan Web is the remaining work study funds allocated to the student for the academic year. This information can be used to monitor work student funds remaining to prepare for potential budget impacts once the funds have ran out. 

Questions regarding work study funds should be directed to the Financial Aid office – 

  Phone:  (920) 424-1166

  Fax: (920) 424- 2021


Monday - Friday 7:45AM - 4:30PM

  Dempsey Hall 328
800 Algoma Blvd. 
Oshkosh, WI 54901