Onboarding New Employees
Starting STRONG
Onboarding is a human resources industry term referring to the process of introducing a newly hired employee into an organization. Also known as organizational socialization, onboarding is an important part of helping employees understand their new position and job requirements. It’s the process that helps them integrate seamlessly with the rest of the company.
There are many activities that go into the onboarding process!
“Starting Strong” is the name of UW Oshkosh’s onboarding program — designed to help you transition smoothly into the campus community you are now a member of! We encourage new employees to reach out to the HR office with questions.
For the New Employee:
You probably already know that UW Oshkosh offers big-city educational opportunities with a small-town appeal. UW Oshkosh is part of the robust University of Wisconsin System–one of the largest systems of public higher education in the country. In 2018, the Fox Cities (formerly UW-Fox Valley) and Fond du Lac (formerly UW-Fond du Lac) campuses became part of UW Oshkosh. We now operate as one university with three campuses.
You won’t be bored here! UW Oshkosh is part of the NCAA Division III athletic conference. Numerous sporting, music, and cultural events are held on all three campuses throughout the year. You’ll have every opportunity to become a part of our wonderful community the first day you step foot on campus!
You can engage in work with your peers through one of the active governance groups on campus: the University Staff Senate, Senate of Academic Staff, or Faculty Senate. You can also keep apprised of projects and happenings in human resources by attending the monthly HR Connections meetings.
Again, welcome to UW Oshkosh. We hope that your time here will be a fruitful and rewarding experience. Please take some time to review the information below and in your onboarding portal!
Please let one of the HR team members know if you need help at anytime. We’re here to serve you!
- Your First Day
- Orientation Opportunities
- Benefit Information
- Moving to the Area
- Faculty & Instructional Academic Staff
University ID Card
UWO students, faculty, and staff will be issued a University ID card, known as a TitanCard, as part of their ongoing relationship with the University. The TitanCard is the official UW Oshkosh ID and should be carried with you, or be readily available to you, while on our three campuses. You will be asked to present your TitanCard to access select buildings and classrooms on campus, to access your University accounts, and to gain campus services. UWO faculty and staff can obtain their TitanCard card at Titan Central in Reeve Union at no cost, as part of their employment identification. Please note you must present valid photo identification when receiving a TitanCard. Your TitanCard will be valid throughout your entire employment career at UW Oshkosh.
NetID
NetID is used for campus computer login, Office365 (email & calendar), Canvas, Titan WiFi, some website logins,Google Drive, and My UW System (Payroll). You can find your NetID username by going to https://www.uwosh.edu/directory/ Please note that you will need your 7-digit campus ID number to complete your NetID setup. This number will be printed on your TitanCard below your name. You can also call the IT Help Desk at 920-424-3020 to get your campus ID number. To view instructions on how to setup the NetID for the first time, please visit the knowledge base article for First Time NetID Setup.
DUO Multi-factor Authentication
DUO is an extra layer of security used to protect your NetID login. DUO must be setup in order for employees to access many of our systems including but not limited to UW System (Payroll). There are two options for Duo authentication, the Duo Mobile App (this is the recommended option) or Duo FOB. For Duo mobile setup / enrollment please follow these instructions https://kb.uwosh.edu/95863 Please see the video for how to use DUO after you have gone through the enrollment process. For the Duo FOB, this is a physical device you must pickup with two forms of identification, please see this article for what is needed https://kb.uwosh.edu/96947
Parking
The University of Wisconsin Oshkosh maintains a comprehensive parking program to ensure adequate and ample parking for faculty, staff, students, and visitors. If you work on the Oshkosh campus, you will be required to have a parking permit to use the campus parking lots. Passes can be purchased on the Parking Services website or by visiting their office at 738 High Ave. Most employees can have the cost of their parking pass deducted equally on their paychecks throughout the span of the academic year in which the pass is active. More information about Parking Services can be found on their website. Purchasing a pass is optional and there are other parking and commuting options for employees. If you are parking at the Oshkosh campus for any amount of time, proper parking arrangements must be made. Contact the parking office directly to discuss temporary and short-term permit options.
Parking permits at the Fox Cities Campus are required during the fall and spring semesters Monday – Friday from 7:00 am – 4:00 pm. Permits are not required during interim or break. Login to the parking portal to view permit options, pricing and to purchase your permit.
If you work at the Fond du Lac campus, parking is free and employees can use the lots designated for employee parking.
Building Hours & Access
The doors to the University buildings are normally open beginning at 7:00 a.m.; however, administrative offices are normally staffed from 7:45 a.m. to 4:30 p.m. Monday through Friday. Staff members may be issued office keys but not building keys. Some buildings do have card access with your Titancard. If you need to request a key, or card access please work with your manager to do so.
New Employee Basics
These sessions are open to all new employees, regardless of employment type or classification. Attendees will get an overview of campus and hear about some of the perks of working at UWO! Click here for a copy of the presentation covered in the session. These sessions are offered every other Tuesday. Check out the upcoming events calendar on the HR home page to view the current schedule. You don’t need to register for these sessions, just simply show up!
Benefits Orientation
These virtual sessions are open to benefit-eligible employees and put on by our Benefits Shared Services team every other week. Benefit-eligible employees will receive an email with their enrollment deadline worksheet, instructions on how to make benefit elections and information about upcoming orientation sessions. New employees must make their benefit elections within 30 days, so it’s important to attend a session soon after you start. Click here to view upcoming orientation sessions and more information.
The University of Wisconsin System offers a comprehensive benefits package to meet the diverse needs of our community. The University contributes towards the cost of several benefit plans, which is a valuable piece of your total compensation. Other plans offer favorable group rates and convenient payroll deduction to employees. Some health and life insurance premiums are taken from your salary on a pre-tax basis, saving you money.
If you are a benefits eligible employee, please attend one of the benefits orientation sessions that are offered online.
Enrollment into most benefit plans must be done within 30 days of date of employment. If you do not enroll during your initial enrollment period, you may enroll during the Annual Benefits Enrollment period (if offered) or if you have a qualifying life event.
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UW System – General benefit information for new UW System employees, including summaries and eligibility information
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WI Department of Employee Trust Funds – ETF administers retirement, insurance and other benefit programs for state and local government employees, including employees that work at UW System campuses.
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We realize that some employees not only start a new career at UW Oshkosh, but they also join a new community. If you are relocating to work at one of our campuses, here are some resources you may find useful:
Oshkosh Area:
Fox Cities Area:
Fond du Lac Area:
Each fall, the Provost’s Office coordinates an orientation event for new Faculty and Instructional Academic Staff. For more information about their orientation program, please visit the Academic Affairs website.
For the Manager:
One of the most important relationships the new employee will have is the relationship with their supervisor. Research shows that most employee turnover is ultimately caused by the relationship the employee has with their supervisor. Therefore, the supervisor should be proactive and engaged in facilitating the employeeʼs integration into the organization.
Once an employee accepts a position, the days or weeks leading up to the first day are critical in building a positive impression and a strong connection. Onboarding is a collaborative effort between the hiring manager, new employees, and human resources professionals. Effective onboarding produces the greatest return on investment for everyone.
Onboarding keys to success:
- Understanding the Process – Plan ahead. Onboarding starts the moment someone accepts a job offer and continues through his or her first year of employment.
- Communication Strategies – Clear two-way communication is vital in order for new employees to quickly adjust to their new work environment.
- Social Integration – Introduce new employees to the people that they’ll be working with. It’s very important for new employees to feel socially accepted by their peers and managers.
- Peer Support – If you have the opportunity it may be helpful to match new employees with an experienced colleague to help them understand the organization and their new job.
- Organizational Knowledge – Every organization has a unique culture, so help them navigate UWO’s culture in order to fast-track them in becoming productive members of the organization.
Your HR Generalist will also be available for any questions or additional information you may need.
If applicable, make sure to request access for your new employee to the following accounts:
- WISER: Navigate to Finance and Administration website.
- Hyperion/InfoAccess: Contact Institutional Research at 920-424-2184 or in Dempsey, room 308.
- HRS Login Key Fob: Contact IT at 920-424-3020, in Polk, room 005, or at helpdesk@uwosh.edu.
- Other Technology Accounts
Request and Prepare the following items if necessary:
- Purchasing Card and/or Corporate Card: Contact Finance and Administration at 920-424-3030, or in Dempsey, room 236.
- Sales and Tax Exemption Card: Contact Financial Services at 920-424-3990, or in Dempsey 236.
- Keys: Contact Facilities Management at 920-424-3466 in the Campus Services building.
- Computer Equiptment such as laptop, printer, Media Services Equipment, etc.