Be sure to complete the following tasks in the My UWSystem portal prior to your last day:

• • Print off documents such as your year-end earnings statements and ETF WRS retirement statements for your records.
  • If you are eligible to have your accrued sick leave certified under the Sick Leave Credit Conversion Program, you must submit your missing leave reports by your last day employed. If all missing leave reports are not submitted by your last day employed, your sick leave will be reduced as outlined in UW System Administrative Policy 1212 (formerly BN 3) Sick Leave.

I’m leaving. What do I do with…

University Owned Devices

• Return all university devices (computer, phone, etc) to the area designated by your department.
• Include work-from-home computers, printers, monitors, docking stations, and any adapters you may have.

VoIP Phones

• Delete all existing voicemails or forward them if needed to be saved.
• Forward phone to one that will remain staffed.

Microsoft OneDrive Files and Folders

• Files shared with others will still be accessible by those users
• All non-shared files will be deleted 30 days after your account is deactivated
• Best practice if your position will not be immediately replaced:
  • Create and/or move files to SharePoint site with others listed as owner of the site.

Microsoft SharePoint Sites

• Files will continue to be accessible by any Members of the group
• At least one additional Owner should be added.

Google Drive – My Files

• Files shared with others will still be accessible by those users
• Best practice if your position will not be immediately replaced:
  • Share files/folders and change the owner to chair/director/other person taking responsibilities
  • Create Google Drive – Shared Drive and move files/folders there (help desk request)

Google Drive – Shared Drives

• Files will continue to be accessible by any Viewers, Commenters, Contributors, and Content Managers
• At least one additional Manager should be added.

Microsoft Outlook Shared Mailboxes

• If you are the owner of a shared mailbox, put in a help desk ticket to change the owner and request that you retain access.

UWO Websites

• Request additional editors through the helpdesk access request

Microsoft Outlook Contact Groups and Lists

• If these are in Shared Mailboxes, they will be retained
• For personal contact groups and lists:
  • Add new owners to contact groups
  • Contact lists will need to be recreated in each email account.
    • The members of the list can be copied into an email and sent by clicking the + button next to the list in the To: field of an email

Mailing Lists (@lists.uwosh.edu)

• List credentials should be shared with the user who will be the new manager.
• Change the list administrator addresses in General Options on the Mailing List Administration page.

Canvas – Non-Academic “Custom” Courses

• Add at least one additional teacher that will manage the course in the future.

Microsoft Authenticator

• If you are not receiving emeritus status, uninstall the application from your devices after your end date
• Return your fob to the IT Walk-In Help Desk, Polk 005

All employees must deactivate their access to various accounts upon separation.  

If applicable, make sure to disconnect the following accounts:

1. WISER: Navigate to this Finance and Administration website to discontinue your account.
2. Work with your supervisor to discontinue any remaining technology accounts.

Prior to your departure, please return the following property to the respective owners:

1. Purchasing Card and/or Corporate Card: Contact Finance and Administration at 920-424-3030, or in Dempsey, room 236.
2. Sales and Tax Exemption Card: Contact Financial Services at 920-424-3990, or in Dempsey 236.
3. Parking (potential partial refund): Contact Parking Services at 920-424-4455, in Blackhawk 008, or at parking@uwosh.edu.
4. Keys: Contact Facilities Management at 920-424-3466 in the Campus Services building.
5. UW Oshkosh Cell Phone: Contact Purchasing at 920-424-3990, in Dempsey, room 236.
6. Library Property/Fees: Contact the Circulation Desk at 920-424-7316 in Polk Library.
7. Return all department property to your supervisor, such as a laptop, printer, Media Services Equipment, etc.

The University strives to become a better workplace for all employees. In order to make necessary improvements and monitor departmental climates, we ask that you complete an exit interview. 

• • Click here to complete the online exit interview questionnaire. The information gathered in this questionnaire will be reviewed promptly and acted upon at the discretion of the Human Resources Director. Those who complete this questionnaire will be kept anonymous unless there are severe concerns with the feedback given.
  • If you are interested in discussing your exit interview questionnaire with an HR colleague, please feel free to schedule an appointment with HR by calling 920-424-1166.

Wisconsin Retirement System (WRS)

Are you looking for more information about WRS retirement benefits, vesting, disability and death benefits, and additional forms & resources such as the WRS handbook and buying creditable services brochure? Click here and scroll down to retirement benefits to learn more.

Find out more information about UW TSA’s supplemental retirement savings program information such as the investment companies contact information, TSA counseling sessions, maximum contribution limits, distributions, and plan document by clicking here.

Find out more information about WDC’s supplemental retirement savings program information such as contact information, maximum contribution limits, catch-up contribution application, plan document, retirement guide, and understanding your distribution options brochure by clicking here.

To learn more about Social Security and Medicare including resources for links to apply for benefits or use the social security retirement estimator calculator on the Social Security Administration website, click here.